administrative assistant

Department

Environmental Health, Safety

Position Type

Non-Exempt

Employment Status

Full-Time-Staff

Salary

$ $22.52 per hour

Open Date

12/16/2025

Close Date

12/31/2025

Open Until Filled

No

Position Summary Information

Job Description Summary

The purpose of this position is to provide direct and indirect administrative support to the Director, and Managers of the Environmental, Health and Safety Office.

This is accomplished by:

• Creating purchase requisitions and processing invoices.
• Assisting EHS personnel with scheduling projects.
• Communicating with vendors for scheduling and invoicing purposes.
• Assisting in training program preparation and support (before, during and after each training).
• Assisting with various tasks in support of key departmental reports.
• Maintaining office supplies and assisting in asset inventory process.

Minimum Qualifications

Associate's degree AND three (3) years of administrative support experience

- OR -

Five (5) years of administrative support experience.

Required Job Knowledge, Skills, Abilities

Proficient in the use of Microsoft Office applications.

Proficient in graphic related software, i.e., Adobe Suite, CorelDraw Suite.

Excellent customer service skills with the ability to communicate courteously and effectively with students, faculty, staff, and public.

Detail-oriented.

Excellent organizational skills.

Strong written and verbal communication skills.

Ability to use technology, media tools and various platforms.

Ability to maintain confidentiality.

Ability to manage multiple tasks/projects in a high-paced, high performance work environment with minimal direct supervision.

Preferred Qualifications

Five (5) years administrative support role in a fast-past, service-based environment and work experience in the following areas:

• Environmental or Safety Industry.
• Purchase Order systems.
• Experience in using graphic related software.
• Experience in accident/injury reporting procedures.

Special Instructions to Applicants

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Job Duties

Job Duty

Prepare purchase requisitions, process invoices, reconcile monthly P-Card statements, monitor office expenditures and assist with department's budget process by providing history of department's expenditures.

Job Duty

Assist in maintaining compliance records, and other service related documents by:

Uploading documents to cloud storage sites and maintaining the department's SharePoint site.

Update building floorplans using graphic software.

Receiving and filing correspondence, records, and reports.

Maintaining and disposing of files in accordance with College policies.

Job Duty

Prepare daily, weekly, monthly and quarterly reports in a variety of formats for internal planning, reporting and long-range strategic planning.

Correct grammatical and spelling errors in draft material.

Make travel arrangements for Director and/or staff as needed.

Prepare and submit travel vouchers and reports.

Job Duty

Communicate with visitors, staff, faculty, and students to assist in courteous professional manner;.

Communicate with internal and external entities.

Assist with communicating with vendors and contractors.

Submit internal work orders for facility repairs and services.

Job Duty

Maintain office supplies, and assist in asset inventory process.

Receive and route calls, take detailed messages, provide information, refer inquiries to appropriate staff.

Maintain department's calendar and scheduling.

Distribute mail.

Required fields are indicated with an asterisk (*).

• * Do you have an Associate's degree AND three (3) years of administrative support experience OR Five (5) years of administrative support experience?
• Yes, I have at an Associate's degree or higher and three (3) years of administrative support experience (Submission of transcripts with conferred date is required).
• Yes, I have Five (5) years of administrative support experience.
• No, I do not have the required education and/or years of experience.

Required Documents

• Resume

• Letter of Interest

Optional Documents

• Transcripts