Procurement and Contracts Specialist 1

Description
Position Summary
Why It's a great opportunity:
This is a great opportunity for you, a procurement and contracts professional with an exceptional aptitude for procurement contract rules and regulations, to utilize the full breadth of your skillset supporting a broad range of procurement and contracting to include personal and professional services, purchased services, prevailing wage related contracting, and architect & engineering services. You will interface with multiple divisions in support of solicitation development, contract negotiations, contract execution, and contract administration. The experience you will gain while performing assigned tasks in these positions will help to further solidify your career in the industry while serving the public in a very meaningful way. We are looking for you to work well in public procurement, contracting, regulatory, and compliance environments.

Why It's a great department:
The Finance Department proudly serves the great communities of Pierce County and has received awards recognizing its performance and dedication to the public. It's a team that provides real solutions and assists all County departments in achieving their goals as defined by their mission. The Department's Divisions are responsible for financial management, risk management, and information technology. The Finance team is responsible for procurement, contracting, budgeting, accounting, health benefit management, worker safety programs and insurance, fleet and records management, and treasury services for the county and numerous independent districts.

Learn more about the Finance Department here.

How to be successful in the role:
Your success will come from having and using your knowledge of procurement and contract management, including implementation, monitoring, solicitation, and contract development. You should be flexible, communicate well with internal customers as well as contractors and vendors. Your attention to changing priorities, details, and process improvement skills will also ensure your success.

Your future in this role:
You will have access to professional development through robust online learning and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career while directly impacting the communities in Pierce County.

Core Daily Responsibilities

• Prepare ITBs, RFPs, and RFQs for the procurement of goods and services and for publicly advertised technical, professional, engineering and construction service contracts.
• Research, recommend and develop procurement methods, to include traditional and standard procurement methods.
• Write and edit scopes of work; and review and modify contractual specifications for compliance with all laws, policies and procedures.
• Manage the procurement process from creation of solicitation documents up to Notice to Proceed ensuring correct bidding requirements, and appropriate selection criteria, phasing and weighting.
• Conduct and participate in the RFP/Bid evaluation process, assuring proposer/bidder responsibility and issue award letters.
• Participate in and oversee negotiations, review rates and advise County end-users on contractual issues.
• Assist in drafting, reviewing and finalizing contract documents, and ensuring contract execution.
• Assist consultant/contractor with invoicing; drafting, reviewing and processing amendments, change orders, and close out documents.
• Ensure compliance requirements are met and documented. Conduct site visits and inspections.
• Assist with increasing contracting opportunities for Disadvantaged Business Enterprises, Pierce County businesses, small businesses and Veteran-owned businesses.

A classification description with a more detailed list of essential functions can be found here.

Qualifications

• A resume and cover letter are required for this position.
• Two years of college-level coursework in accounting, data processing, business administration or related field; AND
• Two years of progressively responsible work experience in the area of public sector procurement and contracting, accounting, or related field.
• Additional education and/or work experience which clearly indicates the ability to perform the essential functions of the position may substitute on a year for year basis for the recruiting requirements.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Supplemental Information
To Be Considered For This Opportunity Please

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: .
• If you have a question about this opportunity, please email the Recruitment Team at and specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at , at least two days prior to the need.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?

We are unable to sponsor or take over sponsorship of an employment visa at this time.