Student/Hourly Payroll Coordinator

FLSA Status: Non-Exempt

Position Summary

The Employment Services Payroll Coordinator is primarily responsible for processing and managing payroll operations for student and part-time hourly employees while ensuring accurate wage distribution and compliance with university policies and federal regulations.  Additionally, work with payroll manager on faculty/staff employee payrolls.  These tasks are to be performed in a manner that professionally, cordially, and efficiently assist the students, faculty, staff, and visitors.

Essential Job Duties

• Enter new hire student employees in Colleague
• Calculate and distribute payroll by verifying employees are paid the correct amount per department within state deadlines.
• Review federal work study limits for students to verify compliance with awarded amounts.
• Notify students and supervisors of timesheet corrections when work study limits are exceeded.
• Process and maintain new hire documentation and enter employee data into payroll systems.
• Create and distribute reports and invoices for salary employees after payroll processing.
• Assist in processing monthly, hourly, adjunct, graduate assistant, student, overload, and summer payroll activities.
• Collaborate with budget managers to ensure departments operate within student and federal work study budgets.
• Monitor and verify accurate distribution of wages and deductions.
• Other duties as assigned by Supervisor or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications 

• Associate degree in accounting, business administration, human resources, or a related field required. Bachelor's degree in a Business related field preferred
• Experience in processing payroll preferred
• Prior accounting experience desired.

Licenses/Certifications

• None

Knowledge, Skills, and Abilities

• Ability to execute and acquire proficiency in payroll processing systems and procedures
• Strong attention to detail with ability to maintain high level of accuracy in data entry and calculations
• Excellent time management skills with ability to meet strict deadlines
• Demonstrated problem-solving abilities in resolving payroll discrepancies
• Strong understanding of confidentiality requirements and ability to handle sensitive information
• Effective communication skills to interact with employees, supervisors, and department managers
• Knowledge of federal work study programs and related compliance requirements
• Ability to create and analyze detailed financial reports
• Cross training, learn and process faculty/staff payroll on a bi-annual timeframe
• Must have a strong work ethic and lead by example
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Ability to communicate in a courteous manner

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully 
perform the essential functions of the job.

Constantly required to remain in a seated position for extended periods
Frequently required to communicate effectively with diverse populations
Regularly performs tasks that involve repetitive wrist and finger movement
Regularly operates a computer and other standard office equipment
Occasionally required to move about the office and similar spaces

Work Environment

The work environment characteristics described here are representative of those an employee encounters while 
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions. 

The work is performed in a typical office setting with moderate noise levels from conversations, and standard office 
equipment.

Supervisory Responsibility 

None

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820,

Please ensure you have completed the Equal Opportunity Data Form with your application.

Equal Opportunity Data