Administrative Assistant

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in daily operations. The ideal candidate will possess strong clerical and customer service skills, with the ability to manage multiple tasks efficiently. This role requires proficiency in various office software and excellent communication abilities, making it essential for maintaining a smooth workflow within the organization.

Duties

• Provide administrative support including data entry, filing, and document management.
• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Operate multi-line phone systems, demonstrating excellent phone etiquette while directing calls appropriately.
• Assist with calendar management and scheduling appointments for team members.
• Maintain organized records and files, ensuring easy retrieval of information as needed.
• Utilize QuickBooks for bookkeeping tasks and financial record keeping.
• Support customer service efforts by addressing client inquiries and providing assistance as required.
• Perform proofreading of documents to ensure accuracy and clarity.
• Collaborate with team members to streamline office management processes using Microsoft Office and Google Workspace tools.
• Provide personal assistant support to executives as needed, including travel arrangements and meeting preparations.

Experience

• Proven experience in an administrative role or similar capacity is preferred.
• Familiarity with office management practices and procedures is essential.
• Bilingual candidates are encouraged to apply, as communication with diverse clientele is valued.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is required.
• Experience with QuickBooks or similar accounting software is a plus.
• Strong organizational skills and time management abilities are necessary for success in this role.
• Prior experience as a dental or medical receptionist is advantageous but not mandatory.
• Excellent typing skills along with attention to detail in data entry tasks are expected.
• A background in customer support or clerical work will be beneficial for this position. If you are a proactive individual who thrives in a fast-paced environment and possesses the necessary skills outlined above, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Type: Part-time

Pay: $ $26.00 per hour

Benefits:

• Relocation assistance

Work Location: In person