Camps Coordinator

At Pacific Science Center, our mission is to ignite curiosity in every child and fuel a passion for discovery, experimentation, and critical thinking in all of us. Our colleagues are passionate lifelong learners who live our mission every day. Each of us commits to bring an inclusion, diversity, equity, and access (IDEA) focus in every aspect of our work. Join our collaborative team and help steward our warm, welcoming, community-learning environment at PacSci.

As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we're invested in building teams with a wide variety of backgrounds, identities, and experiences. Data shows that women and BIPOC candidates more frequently do not apply to a job because they don't feel that they meet all of the qualifications listed. If you have some of the knowledge, skills, and abilities listed and you share PacSci's values and support our mission, we encourage you to apply.

Position Title: Camps Coordinator

Department: Camps

Reports to: Camps for Curious Minds Manager

Pay Class: Full-time Regular

FLSA Status: Hourly, Non-Exempt

Position Summary

The Camps Coordinator (CC) will collaborate with and support the Camps Administration Team to regularly plan, organize, market, and execute seasonal camp operations and materials for the Camps for Curious Minds program. This position will ensure the smooth operations of the Pacific Science Center and offsite camp locations, coordinate volunteers, and maintain the camps space equipment. The CC organizes and attends outreach/tabling events, team meetings, and teambuilding exercises. In addition, the CC will provide administrative support to educators and operations staff during camp sessions. The ideal candidate will bring a focus on Inclusion, Diversity, Equity, and Access (IDEA) values in order to enhance the experience of minorities and marginalized groups, campers, and staff participating in the program.

Essential Duties & Responsibilities

Administrative support

• Serve as a Camps Coordinator during summer and break camp sessions to support daily operations
• Assist with the planning of summer camps and staff training related to daily operations
• Support reviewing and editing existing camp offerings, seek opportunities for improvement and modify curricula and training as needed from an operational perspective
• Assist with seasonal registration and interviewing camp staff
• Assist Supervisor in conducting, monitoring, and reporting methods for evaluating camp staff and camp staff feedback
• Work with the Camps Content Specialist and Design team to support the consistent creation, review, and publish of daily and/or seasonal content for Marketing
• Step into camp sessions to deliver curriculum activities as needed, including full/multi-day substitution for camp educators
• Use direct observations and feedback to improve the quality of camp daily operations; report and advise program Manager on alignment with IDEA standards

Operations Coordinating

• Provide timely event alerts for summer and break camps to internal colleagues
• Plan requests for camps room space, furniture, and signage for all camp seasons
• Assist Content Specialist with coordinating guest speakers
• Coordinate van schedule in tandem with EEO Supply Supervisor
• Supervise, schedule, and support volunteers
• Model safe, effective and equitable science facilitation methods
• Assist varying camp sites with daily operations as needed
• Other duties as assigned

Position Requirements: Knowledge, Skills, Abilities

Knowledge of:

• Informal education best practices
• Universal design and equitable education practices
• Program organization and communication

Skills:

• Exceptional customer service skills; communicates effectively, respectfully, and in a timely manner with a welcoming and approachable demeanor
• Excellent writing and organization skills
• Ability to prioritize, problem-solve and develop realistic action plans
• Quickly learn and apply new content, policies and procedures
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and file sharing programs such as Microsoft Teams and/or Google Drive

Ability to:

• Take initiative, work independently as well as with a team
• Flexible and able to adapt in rapidly changing, fast paced environments
• Ensure campers and staff of all ages and from diverse backgrounds are welcomed and served in a manner that makes their experience positive, memorable and consistent with Pacific Science Center's mission, vision, and values
• Approach each interaction individually and without expectation or judgement of content knowledge, level of interest, or background in science
• Engage youth prek-8th grade using developed curriculum delivery, step in as educator if needed
• Maintain security, follow and enforce all safety procedures

Qualifications

Required

• Experience working as a camp educator/counselor
• A strong interest in informal science education
• Experience/comfort in working with children in grades prek-12th grade
• Demonstrated ability to prioritize and respond to camp issues that arise throughout the day
• Valid WA driver's license and good driving record with at least 5 years of driving history, including no moving violations in the past 3 years
• First Aid/AED/CPR certification and WA State Food Handlers permit or willingness to obtain

Preferred

• Associate or Bachelor's degree, certificate or equivalent experience in science, education or related field
• Experience with leading education programs related to STEM and/or STEM adjacent fields
• Experience with social media platforms
• Project management and communication skills

Physical Demands & Working Conditions

• Because of the variety of camps and locations, hours can vary daily, totaling in (and occasionally exceeding) 40 hours per week during weeks with active camp sessions and 30-40 per week leading up to summer
• This position requires lifting (40 lbs. unassisted, program materials & supplies)
• This position requires some local area travel; personal vehicle is not required
• The nature of this work requires that it must be performed on-site. Not remote eligible
• This position requires occasional work outside
• This position may require driving a 15-passanger van for supply trips and assuming responsibility of the safety and security of all passengers

The workplace environment will include outdoors (while loading and unloading program vehicles) inside schools, and in an office environment. Physical demands of the position could include moving supplies and objects up to 40 lbs, positioning oneself at various levels including at a child's height; must be able to communicate verbally and in writing, utilizing radios, telephone, and virtual platforms to give and receive information, as well as engaging in public speaking for groups from 2 to 500 in live presentations. Position duties will require an individual to maneuver through crowded areas; manipulate and safely use objects, tools or controls; reach to retrieve supplies and objects; respond quickly to sounds in the area. The noise level in the shared office space varies from low to moderate, often utilizing a computer workstation. Noise-level during program delivery can be expected to increase in volume as the number of participants increases. Running technology requires varying levels of visual acuity. Position will also have exposure to dust, fumes, some loud noises and chemicals (including but not limited to liquid nitrogen, helium and hydrogen gas, dry ice, acids and bases, irritants and latex). Must be able to drive 15 passenger van.

This position description generally describes the principal functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and the employee, and it is subject to change as the needs of the employer and the requirements of the job change.

Compensation

In addition to base salary, regular employees working at least 30 hrs/week can expect the following benefits:

• Medical, Dental, Vision, basic life insurance, and disability insurance
• 4 weeks of vacation, 12 floating holidays, and sick pay
• 403(b) Retirement Savings
• Commuter benefits
• Employee Assistance Program
• Employee PacSci Membership

Pacific Science Center stands with those who are courageously fighting against hate, racism, and injustice. We recognize that not being racist is not sufficient. We must be actively anti-racist, and we commit to doing so. We prioritize inclusion, diversity, equity, and access in everything we do. Curiosity and critical thinking are essential to the dialogue and changes that need to happen.

Pacific Science Center complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us