Office Manager

Position Description

The Office Manager oversees the daily operations of the office to ensure a productive, efficient, and well-supported work environment. This role is responsible for administrative functions, office logistics, vendor management, and coordination of employee services. Reporting directly to the VP of HR, the Office Manager enhances operational effectiveness and supports a positive and professional workplace culture.

Responsibilities:

• Manage day-to-day office operations, including scheduling, supply and equipment management, facility maintenance and workspace organization.
• Provide a professional and welcoming reception experience by greeting all visitors and assisting with inquiries.
• Manage office access and visitor protocols, act as the primary point of contact for external vendors.

·       Maintain and enforce office policies to ensure compliance with organizational and building standards.

• Oversee office communications, including mail distribution, email monitoring, and telephone management.
• Coordinate meetings, company events, and travel arrangements as needed.
• Maintain office systems, including filing, records retention, and data management.
• Track office expenses, process invoices, and support budget monitoring.
• Handle sensitive and confidential information with a high degree of discretion.
• Provide occasional support to company executives, assisting with priority initiatives and executive-level administrative needs.
• Accept and log deliveries, ensuring timely distribution to appropriate recipients.

·       Serve as a Notary Public and provide notarial services as needed.

Experience/Requirements:

• Bachelor's degree preferred
• 3+ years of experience in office management, operations or administrative support
• Excellent organizational and time-management skills
• Strong communication and interpersonal abilities
• Proven ability to manage multiple priorities with professionalism and attention to detail
• Strong problem-solving and decision-making capabilities
• Ability to maintain confidentiality and exercise sound judgment
• Exceptional customer service orientation
• Adaptability and comfort working in a fast-paced environment
• Flexibility to respond to occasional after-hours needs
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

Work Environment/Physical Demands:

·       Able to stand, walk, and bend for short periods in an office environment

·       Ability to sit at a desk and perform computer-based work for extended periods

·       Ability to communicate effectively via phone and in-person

·       Ability to lift up to 10 pounds

·       Noise level is typically low; regular use of hands and arms for tasks; vision requirements include close and distance vision.

IMPORTANT NOTE: This job description should not be interpreted as the exclusive responsibilities of the position. Employees will follow any other instructions and perform any other related duties, as may be required by their manager.

NPSG Global, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.