Executive Assistant

At Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global luxury brand offering more than 1,000 wallcoverings to designers and architects around the world. Through decades of growth, our values remain the foundation of everything we do. We are committed to craftsmanship, creativity, and delivering exceptional experiences at every touchpoint.

If you're inspired by thoughtful design, meaningful relationships, and being part of a team that's shaping extraordinary interiors, we invite you to apply for our Executive Assistant. This role reports to the Senior Executive Assistant and is based at our Fairfield, NJ location, with working hours from Monday through Friday, 8:30 AM to 5:30 PM.

What You'll Be Doing

• Be a trusted partner to designated executives, delivering proactive, reliable support across administrative and operational functions.
• Work in tandem with the Senior Executive Coordinator to orchestrate high-impact events, from initial planning through seamless execution.
• Serve as a communication bridge between executives and internal/external stakeholders, ensuring clarity, discretion, and responsiveness.
• Own the intricacies of complex calendars—scheduling meetings, resolving conflicts, and anticipating logistical needs with finesse.
• Triage incoming communications across calls, Teams, and email, ensuring executives receive only what truly requires their attention.
• Prepare polished meeting materials, agendas, and presentations that keep leaders informed and ready to lead.
• Coordinate travel with precision—booking flights, accommodations, and ground transportation to ensure smooth, stress-free itineraries.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Monitor and manage executive expenses, ensuring accurate tracking and timely reporting.
• Stay one step ahead—anticipating needs, identifying solutions, and removing friction before it arises.
• Build and nurture relationships across teams and with external partners, representing the executive office with warmth and credibility.
• Step in as needed to support the Senior Executive Coordinator or Office Assistant, ensuring continuity and consistency in service.
• Embrace new challenges and special projects with agility, curiosity, and a commitment to excellence.

What You Bring to the Table

• Minimum of 5 years' experience supporting senior-level roles and managing an office environment
• Experience with managing relationships at all levels of the organization
• Strong organizational, time management, and follow-up skills
• Strong communication skills, both written and verbal, with active listening abilities
• Proficiency in computer skills, including MS Word, Excel, and PowerPoint

The Phillip Jeffries Experience

At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time.

Your Compensation Journey

• Competitive salary ranging from $65,000 to $70,00, based on your experience and technical expertise
• Annual bonus opportunity to reward your performance
• Cost of Living increases that honor your growth and commitment
• Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required

Health Benefits That Take Care of You

• Comprehensive medical coverage with employee premiums as low as $40 per month
• Coverage options for spouse, domestic partner, civil union partner, and family
• Health Reimbursement