Administrative and Operations Coordinator

Part-Time or Full-Time

About the Role:

Riot Fest is seeking a highly organized, proactive, and resourceful Administrative and Operations Coordinator to support executive scheduling, internal coordination, and day-to-day administrative operations. This role partners closely with leadership and plays a key part in keeping communication, documents, and workflows running smoothly across the organization. It's a strong opportunity for candidates with executive assistant, operations support, or high-level administrative experience who enjoy being a trusted point of coordination.

Key Responsibilities:

• Provide administrative and scheduling support to leadership, managing calendars, follow-ups, and daily workflow
• Prepare and maintain accurate documents, files, and internal tracking systems
• Assist with internal communication by gathering updates, preparing summaries, and coordinating next steps.
• Create and maintain simple organizational tools, including shared documents, forms, and spreadsheets
• Support office operations such as supplies, mail handling, vendor and customer communication, and light logistics tasks
• Assist with recurring administrative processes, documentation needs, and routine updates
• Basic bookkeeping tasks, including organizing expenses, receipts, and key financial data to support internal reporting.
• Assist with occasional travel bookings, logistics coordination, and follow-up with customers or stakeholders.
• Prepare, review, and organize contracts, insurance documents, invoices, and other vendor related paperwork.
• Handle sensitive information with professionalism and discretion

Ideal Candidate Profile:

• 3+ years of experience in executive assistance, administrative coordination, operations support, or a related role
• Strong attention to detail with the ability to manage multiple priorities independently
• Excellent communication, time management, and organizational skills
• Discretion, sound judgment, and comfort working with confidential information
• Proficiency in Google Workspace, Microsoft Excel, spreadsheets, and standard office tools
• Proactive, reliable, and comfortable anticipating needs rather than reacting to them
• Ability to work independently and meet deadlines in a fast-paced environment
• Passion for music and festivals is a plus