Administrative Assistant

Job Summary
We are seeking a highly organized and professional Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. This role involves managing daily administrative tasks, providing exceptional customer service, and ensuring the smooth functioning of the office environment. Previous experience with various office software and systems is a plus. The Administrative Assistant will play a vital role in maintaining efficient workflows and supporting team members across departments.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Oversee reception area; greeting guests, answering telephones, and routing visitors and/or calls to appropriate area or person.

2. Process incoming and outgoing mail, deliveries and company correspondence, including Fed-ex.

3. Maintain filing systems (physical and electronic) related to plant operations and accounting.

4. Assist with preparing for plant tours.

5. Make copies of correspondence or other printed materials as requested.

6. Assist with ordering and maintaining office supplies, working within the defined budget.

7. Facilitate communications with investors & board of directors.

8. Assist with expense reports, invoice processing and basic bookkeeping tasks as assigned by the Controller.

9. General office cleaning.

10. Assist with daily production data tracking and reporting.

11. Assist Operations Manager with monitoring of incoming chemical and ingredient deliveries.

12. Provide backup for scale house on an as needed basis.

13. Provide administrative support for grain scheduling, shipment tracking and scale operations as needed.

14. Other duties as assigned to promote a smooth and responsive environment.

QUALIFICATIONS

Education/Certification: High school diploma required

Associate or Bachelor degree preferred

Required Knowledge & Experience:

2+ years of administrative or clerical experience, ideally in a manufacturing, agricultural or plant environment.

Knowledge of Microsoft Office Suite required

Knowledge of general office equipment required

Skills/Abilities:

Ability to work in a creative, fast paced, team environment

Strong customer service abilities

Ability to anticipate needs and accomplish necessary tasks

Detail oriented

Discretion and professionalism with confidential information

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

Ability to sit for long periods of time. Able to view computer screen for lengths at a time. Must be able to speak and listen clearly.

Job Type: Full-time

Pay: $ $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending