Administrative Assistant

Job Description

The Administrative Associate II will provide comprehensive support to the West Point Tech Ops Core Site Services, Rota, and Vision and Validation groups. This role involves managing administrative tasks for three directors and their teams. The ideal candidate will demonstrate strong organizational skills, the ability to prioritize effectively, and a balance of collaborative teamwork and independent execution to deliver exceptional results.

Key Responsibilities

• Manage calendars and distribution lists for Outlook meetings and communications.

• Process expense reports, track budgets, and manage purchase orders.

• Organize on-site and off-site meetings, including logistics such as location, space allocation, catering, and team-building activities.

• Maintain and update Tech Ops organizational charts monthly and upload them to SharePoint/Teams channels.

• Order office supplies for departments as needed.

• Coordinate special projects within the division or functional area.

• Coordinate periodic town hall meetings.

• Arrange travel and logistics for local and international meetings and site visits.

• Assist with recruitment by contacting candidates and scheduling interviews for team positions.

• Assist with onboarding new hires.

• Manage record retention for WP Tech Ops using RIMS, including data entry, tracking, labeling, and archival processes.

• Act as MEDS administrator, including approvals, granting access, and submitting new requests for WP TOP access.

Education & Experience Requirements

• High School Diploma required.

• Minimum of five years of administrative experience, including proficiency in Microsoft Office applications.

• Advanced computer skills in MS Outlook, Word, Excel, and PowerPoint.

• Experience processing expense reports and purchase orders.

• Strong attention to detail and organizational skills.

• Excellent communication and interpersonal skills for daily interactions.

• Ability to work independently, prioritize tasks, and demonstrate initiative.

Required Skills

• Business Support Services

• Communication Support

• Customer Technical Support

• Data Management

• Facility Management

• Meeting Planning

• Microsoft Office Suite

• Purchase Order Management

• Travel Logistics

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Required Skills: