Program Control Assistant

Join Our Team as a Program Controls Assistant (PCA)

Are you highly organized, detail-oriented, and passionate about supporting complex engineering programs in the aerospace industry? Do you thrive in fast-paced environments where precision and collaboration drive success? If so, this opportunity is for you

About the Company:

Thomas Global Systems is a leader in the design, manufacture and support of high-integrity aviation and defense electronics, operating out of locations in Sydney, Australia and Irvine, California. 

About the Role:

The Program Control Assistant (PCA) supports the Director of Programs and the Engineering Department in managing and executing aerospace and defense projects. This role is responsible for maintaining project schedules, tracking milestones and budgets, coordinating program documentation, and preparing performance reports.

Working across Engineering, Operations, and Program Management, the PCA ensures effective communication, accurate data tracking, and consistent support for program planning and execution. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, technical environment.

What's on Offer:

• A varied, fast paced role with an innovative and respected leader in mission-critical aerospace and defense products.
• Competitive remuneration and comprehensive benefit package.
• Join a team of skilled and motivated people committed to innovation, collaboration, and national security outcomes.

What You'll Do:

• Schedule support: Update and maintain project schedules using Microsoft Project, making sure task information, dates, and milestones are current.
• Reporting assistance: Help prepare regular project status and progress reports using data from MS Project and Excel. Summarize key updates for meetings and management reviews.
• Data tracking: Gather and organize project information such as timelines, resource usage, and cost data to support team planning and decision-making.
• Budget coordination: Assist with tracking expenses and comparing them against budgets. Work directly with Program Managers to flag variances or adjustments.
• Documentation and communication: Keep project files, reports, and correspondence organized. Help distribute updates and maintain good communication among team members and stakeholders.
• General support: Provide day-to-day assistance to project teams, helping coordinate tasks and follow-ups to keep projects running smoothly.

What You'll Bring

• Associate or bachelor's degree preferred, or equivalent combination of education and experience.
• Minimum of 2-3 years of experience in an administrative or support role, preferably within a program or project-based environment.
• Experience using project-management tools such Primavera, Asana, Jira, especially Microsoft Project is desired.
• Proficiency in Microsoft Excel and Word for data entry, tracking, and reporting.
• Prior experience supporting project or program teams is a plus.
• Strong attention to detail, organization, and follow-through.
• Excellent written and verbal communication skills, with a focus on attention to detail.   

Apply now and take your career to new heights

Base salary range of $65,000 - $75,000 per annum. The final salary offer will be determined after reviewing relevant factors, including but not limited to location, skill sets; relevant experience; internal equity; and other business and organizational needs.

At-Will Employment Statement
Thomas Global Systems is an at-will employer. Employment with the company is voluntary and may be terminated by the employee or the company at any time, with or without cause or notice, and for any reason or no reason at all.

Equal Employment Opportunity (EEO) Statement
Thomas Global Systems is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable laws.

Americans with Disabilities Act (ADA) Accommodation Statement
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or to perform the essential functions of a position, please contact us at -