Executive Assistant

Executive & Administrative Support

• Manage and prioritize the Owner's calendar, appointments, and email inbox.
• Coordinate meetings, prepare agendas, and ensure follow-up actions are completed.
• Draft correspondence, reports, and internal communications.
• Maintain task lists, timelines, and company documentation.
• Serve as the central point of contact for internal teams and outside vendors.
• Anticipate needs and proactively manage day-to-day administrative demands.

Bookkeeping & Office Management

• Enter and reconcile transactions in QuickBooks.
• Assist with bill pay, expense reports, and vendor payments.
• Track receipts, invoices, and credit card statements for multiple companies.
• Help prepare simple reports and summaries for the Controller or Accountant.
• Support HR or payroll functions as needed (onboarding, benefits paperwork, etc.).

Operational Coordination

• Maintain company records, files, and shared drives.
• Support internal project tracking and follow-up with key team members.
• Assist with vendor management, purchasing, and expense approvals.
• Provide backup support for scheduling or administrative staff in other divisions.

Qualifications

• 3–5 years of experience as an Executive Assistant, Administrative Manager, or similar role.
• Strong proficiency in Microsoft Office Suite and QuickBooks (or similar accounting software).
• Excellent written and verbal communication skills.
• Exceptional attention to detail, organization, and follow-through.
• Ability to manage multiple priorities and deadlines across diverse projects.
• Professional demeanor, discretion, and ability to handle confidential information.

Compensation & Benefits

• Competitive salary ($55,000–$60,000, depending on experience).
• 401(k) with company match.
• Paid time off and holidays.
• Career growth potential within a fast-growing organization.