Administrative Program Coordinator

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Job Details:

The Administrative Program Coordinator supports various programs within the healthcare system, ensuring smooth operations. This role involves administrative support, project management, and coordination of activities. The coordinator works closely with clinical staff, administrative personnel, and external stakeholders.

This is a government funded position with an end date of 8/31/2026, renewable based upon availability of funding, work performance, and progress toward research goals.

Program Coordination

• Manages and coordinates program activities and timelines.

• Oversees the preparation and dissemination of program-related documents.

• Facilitates communication between departments and external stakeholders.

• Participates in assigned projects with a focus on communication and coordination with research sponsors, community partners, and internal teams.

Administrative Support

• Provides high-level administrative support to the leadership team.

• Provides administrative support for clinical research programs, including scheduling, calendar management, and coordination of related tasks.

• Supports research operations through inventory oversight, clerical duties, and general administrative and financial processing assistance to ensure smooth program execution.

• Prepares and processes expense reports and invoices.

Project Management

• Assists in planning, organizing, and managing projects.

• Monitors project progress and ensures timely completion.

• Coordinates cross-departmental collaboration for project success.

Event Coordination

• Plans and organizes events, meetings, and conferences.

• Manages logistics, including venue booking and catering arrangements.

• Ensures events run smoothly and meet organizational objectives.

Compliance and Reporting

• Ensures compliance with company policies and legal regulations.

• Prepares and submits regular reports on program activities and outcomes.

• Maintains accurate records and documentation.

• Collaborates with the department finance team to support sponsor reporting and manages procurement and