Front Desk Receptionist

Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. This pivotal role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to assist visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive organizational culture.

Responsibilities

• Greet visitors, clients, and staff with professionalism and warmth, creating a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Handle incoming correspondence, including emails and mail distribution, ensuring timely responses
• Maintain organized filing systems, data entry records, and manage document proofreading for accuracy
• Support appointment scheduling and calendar management for team members or departments
• Assist with office management tasks such as supply inventory, room bookings, and general administrative support
• Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, spreadsheets, and presentations
• Perform clerical duties including typing documents, proofreading materials, and maintaining accurate records
• Provide customer support by addressing inquiries promptly and professionally in person or over the phone
• Support bookkeeping activities using QuickBooks or similar accounting software when necessary

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Prior clerical or administrative experience preferred; experience as a medical or dental receptionist is a plus
• Strong customer service skills with the ability to handle multiple tasks efficiently under time constraints
• Bilingual abilities are highly desirable to serve diverse client populations effectively
• Familiarity with multi-line phone systems and phone etiquette standards
• Ability to perform data entry accurately with good typing speed and proofreading skills
• Knowledge of office management practices such as filing systems and calendar management
• Personal assistant or medical receptionist experience is advantageous but not required
• Demonstrated ability to manage time effectively while juggling various responsibilities

Join our team as a Front Desk Receptionist where your enthusiasm and organizational prowess will make a real difference every day We value proactive individuals who are eager to contribute their skills in a dynamic environment. This role provides valuable experience in office administration while supporting our mission of delivering outstanding service.

Job Type: Full-time

Pay: $ $17.00 per hour

Benefits:

• Flexible schedule

Work Location: In person