Executive Assistant

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Operations Project Manager to support the CEO of Serialle, a nationwide distribution company with additional involvement in various businesses and startups.

This is a high-impact role responsible for managing projects, coordinating tasks across teams, keeping operations organized, and supporting daily business workflows. You will work directly with the CEO and serve as a key driver of execution, structure, and follow-through.

If you excel at staying organized, keeping others on track, and pushing projects forward with zero loose ends, this role is built for you.

What You'll Do (Responsibilities)

Executive Support

• Manage the CEO's business calendar (adding/removing calls and meetings as discussed)
• Prepare daily and weekly briefs, summaries, and task lists
• Draft and respond to emails when appropriate
• Organize documents, PDFs, presentations, and internal files
• Track priorities and ensure follow-through across departments

Project Management

• Manage ongoing projects for Serialle
• Track deliverables, deadlines, and milestones
• Follow up consistently with team members, vendors, partners, and external contacts
• Provide organized project summaries and weekly updates
• Maintain accountability across all moving parts

Operations

• Maintain SOPs, documents, and internal organizational systems
• Assist with onboarding/offboarding workflows
• Prepare forms, templates, task lists, reports, and internal documents
• Support general business operations across multiple ventures

Research & Analysis

• Research products, vendors, services, and business solutions
• Compare prices, gather quotes, and evaluate options
• Prepare clean summaries and recommendations in PDF or spreadsheet form

Business Support

• Order items or coordinate purchases for the office/business
• Coordinate meeting logistics when needed
• Maintain structure so the CEO can focus on high-level decisions

Who You Are (Requirements)

• 3–7 years experience as an Executive Assistant, Project Manager, or Operations Coordinator
• Experience supporting a CEO, founder, or senior executive strongly preferred
• Highly organized with exceptional attention to detail
• Strong follow-through — tasks do not need to be repeated
• Excellent written and verbal communication skills
• Tech-savvy with Google Workspace, Excel, PDFs, project tools
• Ability to juggle multiple tasks without dropping details
• Professional, reliable, confidential, and proactive
• Capable of keeping up in a fast-moving environment

Pay: $70, $90,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: In person