Office Manager

Our office manager will maintain administrative needs to help our office run smoothly, efficiently and effectively. Duties include overseeing administrative and operational needs, aiding with budgets and some financial task support, managing office supplies and assisting the team in other needs when necessary. This individual must be highly organized, self-motivated, friendly, have the ability to adapt and an excellent attention to detail.

• Ensure office is operating smoothly
• Be the primary first contact in the office, greeting visitors and answering and directing calls
• Managing meal or travel arrangements for meetings as needed
• Manage office supplies inventory and place orders as necessary
• Identify opportunities for process and office management improvements
• Provide accounting support including QuickBooks assistance and some billing and invoicing tasks
• Aid in administrative support including scheduling company meetings and events, maintaining calendars, system and product research, etc.
• Preserves CEOs time by reading, researching, and routing correspondence; drafting documents; collecting and analyzing information.
• At the highest levels, maintains confidence and protects operations by keeping information confidential.
• Oversee special projects
• Miscellaneous tasks as needed

• You love playing calendar Tetris and you get a boost of adrenaline when you figure out how to fit in a meeting when there was previously no room for it
• You are excited about putting together lists of to-dos and rearranging them several times a day to match changing priorities
• You revel in crossing off to-dos
• You love helping others achieve their to-dos
• Nothing excites you more than being busy managing a multitude of tasks

• Bachelor's degree in communications, business or related field strongly preferred
• 2-3 years of professional experience
• Proven ability to successfully manage multiple projects at once and react quickly to changing demands and environments
• Excellent customer service skills and good business acumen
• Strong interpersonal and communication skills
• Desire to work in fast-paced, forward-thinking work environment
• Must be reliable, deadline-driven, and will to simultaneously consider the needs of the CEO's and agency's bottom line
• Must have ability to manage time, prioritize tasks and work under pressure/own initiative
• Personal alignment with CA core values: Transparency, Integrity, Initiative, Accountability, Teamwork and Relationships
• Harbor a deep affinity for dogs (or at least a willingness to tolerate them)

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:
8-hour shift
Monday to Friday

Ability to commute/relocate:
Indianapolis, IN 46256: Reliably commute or planning to relocate before starting work (Preferred)

Education: Bachelor's (Preferred)

Experience: Professional: 2 years (Required)

Work Location: In person