Solar Project Coordinator

About Us:

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary:

As a Project Coordinator, you will be responsible for the solar department projects. You will work closely with the Project Manager and Superintendent, attending and scheduling meetings and assisting in permitting, change orders, billing, and other clerical functions as assigned.

Essential Duties & Responsibilities:

• Develop and maintain all project folders in SharePoint once the project is booked.
• Coordinate "Kick off" meetings with Sales/Development & Operations teams.
• Organize and hold all pertinent project meetings as needed. Set up and track weekly project construction and/or client meetings. Ensure proper communication of meeting minutes to the entire team.
• Source and order all main BOM for projects in conjunction with Project Managers, Superintendents, and engineering.
• Issues and enters all PO's and subcontracts required for solar projects.
• Onboard any new subcontractors and/or vendors for the solar division. Work closely with our AP department to ensure all necessary documents are kept up to date in the accounting software and any invoice issues are resolved in a timely manner.
• Liaison with the A/P department regarding invoices, vendor holds, PO cost discrepancies, and subcontracts.
• Reviews and approves vendor and subcontractor invoices monthly.
• Liaison with the payroll department for all certified payroll issues.
• Processes all required permits and pulls in persons from cities as needed.
• Assist PM and superintendents with submitting and tracking all RFIs.
• Prepares and submits certificates of insurance.
• Prepares Submittal Manuals as required.