Executive Assistant

About the Role

We are seeking a world-class Executive Assistant who operates several steps ahead, communicates with clarity and urgency, and brings exceptional foresight to a fast-moving environment. This role directly supports the CEO across business and personal domains and acts as a stabilizing force that ensures his time, priorities, and obligations are fully optimized.

This is not a "tasks-only" role—this is a high-autonomy, high-trust partnership. The ideal candidate thrives in ambiguity, anticipates needs before they are spoken, and ensures nothing falls through the cracks.

On-site presence is required whenever the CEO is on-site.
This may be anywhere from 5 days per week to 2 days per week , depending on his schedule. On days when the CEO is working remotely or traveling, your work can be performed off-site. Flexibility and availability are essential.

If you bring elite coordination skills, judgment you can't teach, and a calm, direct communication style—this role is for you.

What You'll Do

Executive Support (CEO)

• Manage and optimize the CEO's calendar, priorities, inbox, and daily flow—ensuring he is always prepared and running ahead of schedule.
• Anticipate needs before they arise; identify gaps, risks, and follow-ups without being asked.
• Communicate proactively, clearly, and consistently—never leaving open loops.
• Serve as the CEO's operational anchor: scheduling, travel planning, logistics, document prep, and deadline tracking.
• Coordinate offsites, retreats, and internal team gatherings with precision and polish.
• Keep information moving across the organization while maintaining strict confidentiality.

Personal Coordination

• Plan and oversee all travel for the CEO's, including accommodations, itineraries, calendar management, and mid-trip communication.
• Act as the main point of contact while traveling—ensuring he has what he needs and that home logistics are handled seamlessly.
• Oversee and coordinate schedules, transportation, activities, and commitments.
• Ensure household, personal, and logistical matters are proactively addressed so the family can focus on what matters most.

Operational & Communication Excellence

• Serve as a central hub for communication—filtering noise, escalating only what matters, and ensuring fast, accurate information flow.
• Translate ambiguity into actionable plans with clear deadlines.
• Build systems, processes, and checklists that keep everything running smoothly.
• Maintain a calm presence and solution-oriented mindset in fast-paced, high-pressure situations.
  

What You'll Bring

• 5+ years supporting a C-suite executive (startup, private equity, venture-backed, or high-intensity environment preferred).
• Proven experience owning complex travel schedules, high-volume calendars, and personal/executive support.
• Exceptional written and verbal communication skills.
• Flawless judgment, maturity, and discretion—handling confidential matters with care.
• Ability to manage multiple competing priorities without dropping details.
• Highly self-driven; thrives in high-autonomy roles with limited instruction.
• Tech-savvy across modern tools and AI
  

About you

• You think five steps ahead —preventing problems before anyone knows they exist.
• You rarely need to be told something twice; you build reliable systems and habits.
• You communicate directly, professionally, and efficiently .
• You stay composed and positive , even when priorities shift or tension rises.
• You make the CEO's life easier by default —not by instruction.
• You have extreme common sense
• You are proactive to the point of being anticipatory