Real Estate Administrative Assistant

This high-performing, client-focused real estate group with over 26 years of industry experience that is known for professionalism, energy, and commitment to exceptional service, are looking for an enthusiastic Real Estate Assistant/Coordinator to join their growing team. This role offers flexibility, a collaborative team culture, and the opportunity to contribute to a variety of exciting real estate projects.  This position has flexible hours with the option to work from home and is offered as a full-time independent contractor position.

The Real Estate Assistant/Coordinator will provide essential administrative, marketing, and client service support to ensure smooth day-to-day operations for our busy team. This role requires exceptional organizational skills, attention to detail, and a passion for delivering outstanding service to both clients and colleagues. The ideal candidate thrives in a fast-paced environment, enjoys variety in their work, and is comfortable balancing multiple priorities.

• Manage team calendars, schedule appointments, and coordinate showings.
  
• Prepare and process listing documents, agreements, and offers using WebForms/ TransactionDesk .
  
• Upload and maintain accurate property listings on MLS.
  
• Track and confirm showing appointments, following up as needed.
  
• Maintain and organize client records and transaction files.
  
• Ensure all required documents are completed, accurate, and compliant.
  

Marketing & Client Engagement

• Create engaging marketing materials, including flyers, feature sheets, and email campaigns.
  
• Coordinate and post social media content across Facebook, Instagram, and LinkedIn.
  
• Arrange and oversee property staging, photography, videography, and other listing preparation services.
  
• Organize signage installation and removal as needed.
  
• Assist with the planning and execution of 2–3 annual clients appreciation events.
  

Team Collaboration

• Attend team training sessions and meetings as required.
  
• Proactively identify ways to improve processes and clients experiences.
  
• Support the Team Leader and team members with ad-hoc tasks and special projects.
  

Qualifications & Skills

• Mandatory:  Previous real estate experience and proficiency with WebForms/TransactionDesk .
  
• Minimum 2 years of administrative experience in a fast-paced environment.
  
• Proficient in Microsoft Office Suite (Word, Excel) and social media platforms (Facebook, Instagram, LinkedIn).
  
• Strong verbal and written communication skills in English.
  
• Highly organized, detail-oriented, and able to manage multiple priorities.
  
• Service-oriented, professional, and positive demeanor.
  
• Comfortable learning new systems and technologies.
  
• Able to work independently and as part of a team.
  
• Thrive under pressure with tight deadlines.
  
• Availability:  Must be available to work evenings and weekends as needed (not often).
  
• Transportation:  Must have a valid driver's license and a reliable vehicle.
  

Why Join this Team?

• Flexible work hours with the option to work from home.
  
• Supportive, collaborative, and positive team culture.
  
• Opportunity to work alongside a top-producing real estate team with a strong reputation.
  
• Exposure to a variety of real estate transactions, marketing campaigns, and events.