Litigation Legal Assistant

Our client is searching for a Legal Assistant to join their Litigation group in the Toronto office. Supporting legal professionals, this is a full time opportunity, offering a hybrid work model, and excellent compensation package.

Summary of Responsibilities:

• Prepare draft pleadings, court documents, memoranda and routine correspondence. Revise standard and complex legal documents and correspondence as instructed.
• Troubleshoot and repair problems with corrupt and/or converted documents.
• Prepare transcription of written or recorded documents.
• Compile documents such as Motion Records, Affidavit of Documents, Factums, and Appeal Book.
• Arrange for service and filing of documents with the court.
• Enter dockets, prepare monthly accounts and expense reports for review and approval.
• Organize and maintain client filing system (both paper and electronic) and ensure records are up to date in the firm’s document management system.
• Maintain and update calendar and contact information. Arrange flight schedules and travel itineraries as requested.
• Other administrative responsibilities as required including greeting clients, answering incoming calls, photocopying, scanning, collecting and sorting mail, binding documents, cheque requisitions, and assisting with boardroom set up.

Core Skills & Requirements:

• Legal secretary/assistant certificate/diploma or paralegal designation.
• Minimum 5 years previous experience as a litigation legal assistant.
• Experience with class action and civil cases required.
• Excellent knowledge of the Rules of Civil Procedure, as well as with procedures in various courts.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience working in a document management system.
• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
• Excellent communication (verbal and written with bilingual proficiency) and interpersonal skills.
• Exceptional attention to detail, efficient and organized. Proactive and takes initiative.
• Ability to work well independently and collaboratively within a team environment.
• Ability to work under pressure.
• Flexibility to occasionally work overtime.