Real Estate Office Administrator

Office Administrator - Real Estate Brokerage

Confidential Hiring | Full-Time | Benenfits | Monday–Friday, 9 AM–5 PM

We are a dynamic and driven Real Estate Brokerage located in beautiful Kelowna. As our Office Administrator, you'll be the backbone of our day-to-day operations - Ensuring the office runs smoothly, efficiently, and professionally. If you're someone who thrives in a structured environment and enjoys supporting a fast-paced team, this is the perfect opportunity for you.

This full-time, steady 9–5 role is ideal for someone seeking reliable, consistent work and the chance to make a real impact behind the scenes

Compensation:

$58,000+ yearly DOE

Responsibilities:

• Greet and assist visitors and callers; direct inquiries appropriately
• Handle all incoming and outgoing mail, ensuring timely distribution
• Draft, prepare, and manage responses to routine correspondence and requests
• Maintain a tidy, professional office environment, including boardrooms and shared spaces
• Refill and manage supplies for printers, copiers, and other office equipment; troubleshoot basic issues
• Track and maintain inventory of office and kitchen supplies; place and distribute orders as needed
• Prepare materials for training, meetings, and marketing efforts.
• Support onboarding and offboarding processes for sales associates
• Accurately enter listing contract data into the Real Estate Board system
• Serve as the primary contact for basic building maintenance needs and meeting room bookings
• Provide administrative support to the Office Manager, Managing Brokers, and Broker Owners
• Assist with the creation and distribution of internal marketing materials

Qualifications:

• Shows ability to quickly finish very detailed work
• Able to prioritize and manage a range of responsibilities
• Enjoy being in a dynamic job where no task is above or below you
• A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"
• Shows great interpersonal skills and excellent written communication
• Proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills

About Company

Guided by a client-focused approach, we specialize in capturing and communicating the Okanagan Valley's distinctive beauty, climate, and character - While highlighting the region's strong ties to its communities, culture, and way of life.