Administrative Assistant

Administrative Assistant is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. If you enjoy working within a team, problem solving, and a company that promotes a strong safety culture, this opportunity is for you

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 50 operations, we are the 3 largest locomotive fleet in Canada and growing

Cando Advantages

• Work Life Balance with Fixed Schedules
• Cando's Technical and Leadership Training Programs
• Award Winning Safety Culture
• Employee Ownership Program
• Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
• Flexible Health & Dental Benefits
• Canada's Best Managed Company for 9 years

Job Description

Administrative Assistant is a self-starter with strong organization, communication, interpersonal, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Administrative Assistant is responsible for organizing and coordinating the administrative needs of the team. This position is primarily located in Fort Saskatchewan, AB for 4 days of the week, with a requirement to be at our site in Prentiss, AB 1 day a week. Travel will be compensated.

Roles & Responsibilities

• Support the leadership team
• Provide administrative support for the leadership team including planning, scheduling, preparing invoices, purchase orders, employee paperwork, and training and safety documentation
• Manage customer and employee enquiries in a courteous and expedient manner; stay in contact with customers to ensure needs are being met
• Organize and maintain all files and records specific to the team
• Assist in tracking projects, and ensuring the business unit meets organizational deadlines
• Track employee scheduling and payroll and assist with employee needs

Skills, Knowledge, & Abilities

• Communicate effectively both verbally and in writing with people of all backgrounds and levels of comprehension including managers, employees, customers, customers regarding sensitive or confidential issues

• Ability to work with others to foster a respectful workplace and an atmosphere of cooperation and teamwork; create a work environment that is open to maintaining positive relationships

• Skilled at building, developing, mentoring, and leading in a way that promotes the Cando
• culture and its values of safety, growth, innovation, and employee/customer satisfaction
• Demonstrate ability to work independently, be self-motivated, innovative, and able to be
• responsible in the decision-making process; ability to think pro-actively and strategically
• Proficient in Microsoft Word, Excel, and Outlook, with the skill to adapt easily to other software systems
• Demonstrated information gathering skills used to find and identify essential information

Education & Experience

• Grade 12, G.E.D., or Mature High School Diploma preferred
• Post-secondary certification in office or business administration an asset
• Understanding of the importance of accurate training and safety monitoring

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.