Branch Administrator

Flynn Group of Companies is seeking a Branch Administrator to join its team at the Kelowna Branch. (Office Location - 8775, 1 Jim Bailey Crescent, Unit D, Lake Country, BC, V4V 1L7). This position reports to the Branch Manager and requires an independent and reliable person to perform the responsibilities outlined below.

• Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival 
• Manage company p-card (credit card) process  
• Assist with Invoicing for production 
• Assisting the IT department with computer and telephone hardware setups for new hires 
• Ordering and organizing office supplies, printer supplies, company forms/stationary and business cards, coffee/breakroom supplies and coordinating with coffee service company 
• Coordinating incoming/ outgoing mail, courier deliveries and distributing accordingly 
• Booking flights, hotels, ferries etc. for out of town crews/ other visitors 
• Generating WorkSafe BC clearance letters and submitting as required 
• Handling all other miscellaneous enquires and directing them to the appropriate staff and/or manager 
• Reviewing and processing accounts payable invoices 
• Other administrative and coordinator duties as required

• RRSP matching
• Company events
• Dental care
• Extended health care
• Vision care
• On-site parking
• Competitive salary depending on experience/qualifications

• Minimum 2 year of previous administration experience
• Strong customer service and communication skills
• Prior experience with project coordination is considered an asset
• Excellent interpersonal skills, pleasant and professional phone manner
• Excellent computer skills in the Microsoft office package; Word, Excel, Outlook & Teams
• Strong time management skills
• Ability to multitask, prioritize and work in a fast paced, team environment
• Strong problem-solving abilities