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About
This is not a creative role. It is a structure and execution role.
Your job is to ensure that client instructions, meeting notes and internal tasks are properly processed, assigned and followed through to completion.
Key responsibilities:
• Turn client meeting notes or transcripts into clear action lists
• Assign tasks and deadlines in our project management system
• Ensure team members acknowledge and complete tasks
• Track progress and flag delays early
• Manage the Managing Director's calendar
• Maintain a billing tracker and flag discrepancies
• Follow up on overdue invoices
• Keep documentation organised and structured
You must be detail-oriented, disciplined and comfortable following up with people when tasks are incomplete. Nothing should fall through the cracks.
We are looking for someone long-term.
To apply, please:
1. Briefly describe your previous Executive Assistant or Operations experience
2. Explain how you ensure tasks are never missed
3. Confirm your weekly availability
4. Confirm your hourly rate
Strong written English is essential. Remote experience preferred.
Contract duration of 1 to 3 months. with 40 hours per week.
Mandatory skills: Executive Support, Marketing Operations & Workflow, Administrative Support, Process Development, Google Workspace, Light Project Management, Task Coordination, Scheduling, Virtual Assistance, Email Communication
Languages
- English
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