Executive Assistant

About the Firm

Fuller Lowenberg & Co., CPAs is a growing, well-established CPA firm based in Hauppauge, NY. While we take our work seriously, we pride ourselves on having a friendly, supportive, and down-to-earth culture. Our team collaborates closely, treats each other with respect, and genuinely enjoys working together.

We are seeking an experienced Executive Assistant to support the leadership team. This is a trusted role for someone who is organized, proactive, discreet, and comfortable working in a professional services environment.

Learn more about us at

Key Responsibilities

• Provide high-level administrative support to multiple partners, including the managing partner
• Proactively monitor and manage communications (email, phone, text), flagging time-sensitive items and drafting correspondence as needed
• Assist with email organization, follow-ups, and inbox prioritization
• Manage calendars and schedule meetings
• Draft, edit, and format correspondence, reports, and internal documents
• Generate reports from the firm's time and billing system, including:
• Realization reports
• Work-in-progress (WIP) reports
• Budgeting and performance-related reports
• Assist with tracking firm metrics
• Coordinate with internal staff to keep projects, deliverables, and deadlines on track
• Organize files, maintain digital records, and support workflow efficiency
• Handle confidential and sensitive information with discretion and sound judgment
• Assist with ad hoc administrative and operational tasks as needed

Qualifications

• Minimum 3 years of experience as an Executive Assistant or in a similar administrative role
• Accounting firm or professional services experience strongly preferred
• Strong proficiency in Microsoft Word and Excel (required)
• Experience working with reports, data, or financial information a plus
• Highly organized, detail-oriented, and able to multitask effectively
• Comfortable working independently and anticipating needs
• Professional demeanor and sound judgment when handling confidential information

What We Offer

• Competitive hourly compensation
• Flexible part-time schedule
• Friendly, team-oriented office culture
• Long-term opportunity with a growing firm
• Lighter summer schedule firm-wide
• 401k Plan with employer contribution

Pay: $ $35.00 per hour

Expected hours: 18.0 – 24.0 per week

Benefits:

• 401(k)
• Life insurance
• Paid time off
• Referral program
• Retirement plan

Work Location: In person