Retail Support Specialist - Milton

SALARY:  Starting from £26,368.80 pa dependent on experience 

LOCATION: Milton  K e y n es  

HYBRID WORKING:  Our current hybrid working policy requires a minimum of 60% of working time to be based in the Milton Keynes office however flexibility is expected to meet the needs of the business and the role.  

HOURS / CONTRACT TYPE: Full Time  Permanen t, 35 hours per week  

CLOSING DATE: 08/01/2026  We reserve the right to close the advert earlier If we receive a high volume of applications.  

We’re  looking for a Retail Support Specialist to  resolve Dealer, Brand, Broker, and VWFS UK escalations that  impact  commercial targets and customer satisfaction, while ensuring smooth collaboration across teams.  

This high-impact role will be instrumental in  driving service excellence and safeguarding SLAs by coordinating actions and task owners,  ultimately supporting  business  growth  and enhancing partner relationships.  

What  you’ll  be doing:

• Act as the key link between Dealers, Brands, Brokers, VWFS UK Sales field teams, and internal departments to ensure smooth workflows and  timely  query resolution
•   Investigate complex queries thoroughly, assess risks and opportunities, and involve the right stakeholders to achieve effective solutions.
• Create clear plans to manage changing priorities for key contacts, ensuring queries are resolved quickly and efficiently.
• Escalate process issues to the correct teams, compile factual investigations, and support improvements to prevent poor outcomes for customers and partners. 
• Identify  root causes of recurring issues, suggest improvements, and coordinate change requests to enhance processes.
•   Work closely with the wider Sales team to spot performance risks and opportunities, helping us stay on track to meet commercial targets. 
• Use Salesforce to manage queries,  allocate  tasks, track progress, and ensure service levels are met.
•   Produce  accurate ,  timely  external communications using Pardot and  maintain  Salesforce processes such as retailer account management.
•   Keep field colleagues informed with clear, professional updates on operational performance and key insights.
• Maintain and update retailer support packs, forms, and contact details to ensure easy access to the latest information.
• Support the creation and maintenance of Sales processes and policies, ensuring compliance with FCA regulations and internal standards. 
• Leverage technology to drive efficiency and bring forward  new ideas  for continuous improvement.  

What  you’ll  bring:  

You’ll  be a  confident problem-solver and natural collaborator , able to work across multiple teams and stakeholders to deliver  timely  resolutions.  

You’ll  have a  passion for improving processes and driving efficiencies , with a focus on delivering exceptional service and  maintaining  compliance.  

Essential Experience & Skills: 

• Excellent written and verbal communication skills, including telephone handling 
• Strong customer service experience with ability to use initiative 
•   PC literate with solid MS Office skills, including strong Excel capability
• Ability to quickly learn and adapt to new systems 
• High level  of time management and organisational skills
•   GCSE (or equivalent) in Maths and English
• Understanding of Data Protection, Consumer Credit Act, and FCA regulations (desirable)

What’s in it for you?

Bonus: Discretionary 10% on-target bonus (based on personal and Group company performance)

Pension:  Employer pension contribution of 9% (based on employee contribution of 3%). VWFS will pay 6% if employee chooses a 2% employee contribution.

Car schemes*: Choice of Employee Car Ownership (ECO) scheme for petrol/diesel and hybrid vehicles plus car insurance.

OR Company Car scheme for Battery Electric Vehicles (BEVs) plus car insurance cover for you and a partner/eligible family member.

Other benefits:  From day 1 we provide income protection, life assurance (4x salary), retail discount vouchers , access to Care Concierge (a service to support carers of adults), along with other salary sacrifice options including a will writing service and cycle to work (subject to scheme restrictions).

Following successful completion of probation, you will have access to private medical insurance for you (with the option to buy additional family cover),  access to our loan car scheme for up to 2 cars for your partner or eligible family members (subject to scheme restrictions) and during our annual benefit window you can purchase critical illness cover and dental cover , so you can select the benefits that matter to you.

We invest in our people and are passionate about driving development. You’ll have access to LinkedIn Learning via our Degreed platform as well as a host of professional development programmes and opportunities to build your technical and soft skills so you can further develop your career. We also offer mentoring schemes and reciprocal partnerships recognising that we can all learn from each other in the flow of work.

Why join VWFS UK?

Our mission is straight forward; we want to be 'The Key to Mobility'. That means we make getting from A-to-B as easy and simple for as many people as possible. To truly meet the mobility needs of people in a changing world, our offering goes beyond traditional vehicle financing. We do this by providing a range of finance and aftersales products on Volkswagen Group vehicles, as well as developing innovative mobility products designed to solve real problems and support our customers.

No candidate will meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you!

VWFS is proud to be an inclusive employer and encourages applications from a diverse range of candidates. Diversity, Equity & Inclusion isn’t just a statement for us, we encourage and aspire for all our colleagues to be their 100% self. If you need any reasonable adjustments to assist you with the application and/or recruitment processes, please contact our Resourcing Team.

This role does not meet the UKVI’s criteria for the skilled worker sponsorship route, therefore we are unable to accept candidates requiring sponsorship for this role.