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Adjoint(e) administratif(ve)
Relevant du directeur, l’adjoint(e) administratif(ve) joue un rôle central dans la coordination, la planification et le suivi des activités de plusieurs départements. Il/elle contribue activement à l’efficacité quotidienne du bureau et au bon fonctionnement des opérations internes.
Responsabilités principales
- Gestion administrative — Réservations diverses, approvisionnement en papeterie, cartes d’affaires, café et autres besoins courants.
- Gestion des données ERP et mise à jour des informations.
- Organisation des déplacements — Réservation des voyages et coordination logistique.
- Supervision du bureau — Maintien d’un environnement de travail fonctionnel et ordonné.
- Achats administratifs — Suivi, commandes et optimisation des processus.
- Traitement des demandes des cadres — Notamment la gestion des relevés et notes de frais.
- Gestion documentaire — Création de procédures, tutoriels et organisation des dossiers.
- Soutien marketing — Réservations de foires, communications et tâches connexes.
- Ouverture et fermeture de projets dans les systèmes internes.
- Classement et organisation des documents physiques et numériques.
- Gestion des appels — Réception, tri et transfert aux bonnes personnes.
- Entretien de l’équipement de bureau — Coordination des réparations et du bon fonctionnement des appareils.
- Tâches comptables de base — Suivi des dépenses, notes de frais, commandes et autres.
- Référence interne — Soutien aux employés concernant les politiques et procédures.
- Production de documents avec la suite Office 365.
- Soutien aux finances et aux approvisionnements.
- Participation à des projets spéciaux selon les besoins organisationnels.+
- La maîtrise du français, tant à l’oral qu’à l’écrit, est exigée. La connaissance de l’anglais est requise afin d’interagir avec des clients, partenaires ou fournisseurs anglophones
Compétences recherchées
- Formation en administration ou domaine connexe.
- 3 à 5 ans d’expérience dans un poste similaire.
- Attitude positive et sens du service.
- Maîtrise de Microsoft Office.
- Excellente communication en français et en anglais. La maîtrise du français, tant à l’oral qu’à l’écrit, est exigée. La connaissance de l’anglais est requise afin d’interagir avec des clients, partenaires ou fournisseurs anglophones
- Service à la clientèle irréprochable.
- Rigueur et sens du détail.
- Organisation et gestion du temps exemplaires.
- Fiabilité et sens des responsabilités.
Sprachkenntnisse
- French
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