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Executive Assistant - AsapVaco by Highspring • Montreal, Québec, Canada
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Executive Assistant - Asap

Vaco by Highspring
  • CA
    Montreal, Québec, Canada
  • CA
    Montreal, Québec, Canada
Jetzt Bewerben

Über

Manage and maintain a complex executive calendar, including scheduling and prioritizing meetings, appointments, and engagements across multiple time zones Coordinate and book domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries, with meticulous attention to detail Process and reconcile travel and expense reports using Concur Coordinate investor meetings and communications on behalf of the SVP, liaising with internal and external stakeholders in a professional and timely manner Act as a gatekeeper and trusted point of contact, managing communications and correspondence with a high degree of confidentiality Support document management and administrative workflows using SAP Anticipate the needs of the SVP and proactively manage priorities to ensure seamless day-to-day operations Adapt fluidly to shifting priorities and time-sensitive demands — this role operates well beyond a traditional 9-to-5 schedule Proven experience as an Executive Assistant supporting C-suite or senior leadership, ideally within a publicly traded, corporate, or capital markets environment Bilingual proficiency in French and English (written and verbal) is mandatory Hands-on experience with Concur (travel & expense) and SAP High emotional intelligence, professional maturity, and the ability to exercise discretion with sensitive information Comfortable with occasional travel and flexibility outside of standard business hours Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. the individual’s skill sets, experience and training;
office location and other geographic considerations;
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
  • Montreal, Québec, Canada

Sprachkenntnisse

  • English
Hinweis für Nutzer

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