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Sales CoordinatorLively Hotel at OAK • Oklahoma City, Oklahoma, United States
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Sales Coordinator

Lively Hotel at OAK
  • US
    Oklahoma City, Oklahoma, United States
  • US
    Oklahoma City, Oklahoma, United States
Jetzt Bewerben

Über

SALES COORDINATOR Supporting Revenue. Driving Organization. Delivering Exceptional Experiences.
Position Summary Lively Hotel on OAK is seeking a highly organized, detail-oriented Sales Administrator & Sales Coordinator to support the Sales, Catering, and Marketing team. This position serves as the administrative hub of the department, ensuring sales processes, event coordination, client communications, reporting, and operational execution run smoothly and efficiently.
The ideal candidate thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and understands that exceptional organization and follow-through are critical to driving revenue and delivering outstanding guest experiences.
Reporting directly to the Director of Sales & Marketing, this role provides support across group sales, catering sales, weddings, social events, community activations, and hotel marketing initiatives.
What’s In It For You
Competitive salary
Bonus opportunity based on department performance
Insurance enrollment available from Day 1
Paid time off available from Day 1
Holiday pay available from Day 1
401(k) enrollment after 30 days
Hilton travel benefits worldwide
Career growth opportunities within First Hospitality
Exposure to sales, marketing, catering, events, and hotel operations
What You'll Be Doing Sales Administration & Lead Management
Manage incoming sales leads, RFPs, inquiries, and prospect requests through Cvent, Hilton channels, MeetingBroker, CVB referrals, and direct inquiries
Track and assign leads to sales managers while ensuring response deadlines are met
Maintain accurate account information, activities, traces, and booking details within Delphi and hotel systems
Assist with proposal preparation, contracts, room blocks, and sales presentations
Prepare and distribute weekly, monthly, and quarterly sales reports
Maintain organized electronic and physical sales files
Assist with account research, prospecting initiatives, and database management
Catering & Event Support
Assist with preparation of banquet event orders (BEOs), resumes, contracts, diagrams, and event documentation
Coordinate event details between clients and hotel departments
Support wedding, social, corporate, and group event planning efforts
Prepare group resumes and turnover documents for operational departments
Coordinate rooming lists, VIP amenities, welcome gifts, and group arrival materials
Attend site tours and client meetings as needed
Serve as support for event execution and client follow-up
Administrative & Financial Support
Assist with billing coordination, direct bill applications, commission processing, and invoice tracking
Support Accounts Receivable follow-up and collection efforts
Monitor deposits, payment schedules, and contract requirements
Maintain accurate records of event revenue, forecasts, and booking activity
Prepare reports and presentations for ownership, management, and corporate partners
Marketing & Community Engagement Support
Assist with Eventbrite event creation and management
Support community activations, promotional events, and hotel programming initiatives
Coordinate updates to sales collateral, menus, fact sheets, and promotional materialsAssist with social media content gathering, photography, and event documentation
Help maintain accurate hotel listings across Cvent, Hilton, CVB, and partner websites
Support marketing campaigns and special events
Operational Coordination
Communicate client expectations effectively across hotel departments
Coordinate details with Front Office, Banquets, Culinary, Housekeeping, Revenue Management, and Engineering teams
Assist with site inspections, FAM tours, and hotel showcases
Support execution of special events, rooftop activations, weddings, and community partnerships
Ensure all documentation and communication is accurate, timely, and professional
What You Bring
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
Ability to manage multiple priorities with attention to detail
Strong customer service mindset and professional demeanor
Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint
Ability to work independently and collaboratively
Experience managing confidential information and financial records
Hospitality, event, or sales administration experience preferred
Preferred Experience
Previous hotel sales, catering, events, or hospitality experience
Experience with Delphi, MeetingBroker, Cvent, OnQ, and Hilton systems preferred
Familiarity with banquet and event operations
Experience supporting weddings, social events, and group business
Knowledge of CRM systems and sales reporting
Experience with Canva, Eventbrite, or basic marketing platforms a plus
Education & Qualifications
High school diploma or equivalent required
Associate's or Bachelor's degree in Hospitality, Business, Marketing, or related field preferred
1-3 years of hospitality, sales administration, catering, events, or related experience preferred
About Lively Hotel on OAK Lively Hotel on OAK is Oklahoma City's first Tapestry Collection by Hilton hotel, located within the vibrant OAK development and adjacent to Penn Square Mall. Featuring contemporary guest rooms, unique meeting and event spaces, Cloud Puncher Rooftop Bar & Restaurant, and a dynamic social atmosphere, Lively Hotel on OAK delivers memorable experiences for guests, groups, and the local community alike.
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  • Oklahoma City, Oklahoma, United States

Sprachkenntnisse

  • English
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