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Executive AssistantFairway Family Office AG • Zürich, Zürich, Switzerland
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Executive Assistant

Fairway Family Office AG
  • CH
    Zürich, Zürich, Switzerland
  • CH
    Zürich, Zürich, Switzerland
Jetzt Bewerben

Über

Executive Assistant
From August 2026, or by arrangement, we are looking for an Executive Assistant
Responsibilities:
Provide comprehensive administrative support to the Executive Management, including calendar management, travel coordination, meeting scheduling, and prioritization of activities.
Serve as a primary contact between the Executive Management and internal and external stakeholders, including clients, employees, and business partners, managing communications, correspondence, inquiries, and follow-up actions.
Prepare, manage, and maintain confidential documents, presentations, reports, and Board meeting materials, including agenda preparation, minute-taking, and distribution of relevant information.
Coordinate appointments, approvals, signatures, and documentation for Board members, ensuring efficient administration and timely follow-up.
Support the planning and coordination of projects and strategic initiatives, monitor timelines and deliverables, and proactively address scheduling conflicts and operational matters.
Plan, organize, and execute recurring company events such as summer parties, Christmas celebrations, off-sites, and team events. Serve as the primary point of contact for external vendors, caterers, venues, and other third-party service providers.
Support office management activities in coordination with the existing team, including welcoming guests, preparing meeting rooms, managing office supplies, handling incoming and outgoing mail, and coordinating refreshments and snacks.
Perform a variety of ad hoc administrative and operational tasks as required.
Requirements:
Several years of experience in a similar Executive Assistant, Personal Assistant, or Office Management role.
Native German and very good English skills; additional languages are an advantage.
Strong service orientation with a professional, client-focused mindset and excellent interpersonal skills.
Proactive, hands-on, and solution-oriented personality with the ability to anticipate needs, think ahead, and act independently.
Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Enjoy acting as a central point of contact and building strong relationships with internal and external stakeholders.
Discreet, trustworthy, and able to handle confidential information with the highest level of professionalism.
High service mentality with good manners and professional attitude.
Advanced MS Office skills and strong digital literacy.
What you'll bring:
You are a valued team member who brings people together and contributes to a motivating and collaborative work environment.
You ensure that day-to-day operations run smoothly through your strong organizational skills and proactive approach.
With your service-oriented mindset, you support the team and help foster a positive company culture.
You play an important role in creating a welcoming, supportive, and enjoyable workplace for everyone. jid6a5819aws jit0625ws jiy26ws
  • Zürich, Zürich, Switzerland

Sprachkenntnisse

  • English
Hinweis für Nutzer

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