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Executive AssistantLiquid AI Inc • San Francisco, California, United States
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Executive Assistant

Liquid AI Inc
  • US
    San Francisco, California, United States
  • US
    San Francisco, California, United States
Jetzt Bewerben

Über

About Liquid AI
Spun out of MIT CSAIL, we're building AI systems that run where others stall: on CPUs, with low latency, minimal memory, and maximum reliability. We partner with global enterprises across consumer electronics, automotive, life sciences, and financial services. We're scaling rapidly and want exceptional people to help us get there.
The Opportunity
Our leadership team operates at high velocity across GTM, Product, and Engineering, while building enterprise partnerships across multiple continents. This role is the connective tissue that keeps leaders aligned, informed, and focused on the highest-leverage work. You'll support C-suite leaders and serve as the operational information hub, ensuring no context is lost between meetings, decisions, or teams. You'll also be responsible for event coordination at our SF office.
What We're Looking For
Someone who:
Is an information hub: You track the state of projects, decisions, and commitments across GTM, Product, and Engineering. When someone asks where something stands, you know the answer or know how to find it.Anticipates before being asked: You review upcoming meetings, identify gaps in preparation, surface conflicts, and ensure the right materials are ready before anyone requests them.Operates across audiences: You're equally effective coordinating with external parties, driving concise updates for technical leadership, and managing cross-functional follow-ups.Thrives in ambiguity: Priorities shift, schedules change, and new workstreams emerge. You treat these as puzzles to solve, not disruptions to endure.
The Work
In this role, you will:
Serve as the operational layer across senior leaders, ensuring continuity between meetings, tracking action items, and making sure nothing falls through the cracksManage complex, shifting calendars by filtering requests, aligning with strategic priorities, and protecting time for high-leverage activitiesMaintain a running picture of cross-functional workstreams so leadership has context without having to chase updatesOwn the partner and customer visit experience: logistics, preparation, and atmosphere for high-value engagements at the SF officeCoordinate global travel and distributed operations across Boston and San FranciscoLead SF office events, regional meetings, client dinners, and conference logistics, including vendor sourcing and budget managementProvide backup coverage for the CEO's EATravel occasionally (3-5 times per year) for events
Desired Experience
Must-haves:
7+ years supporting multiple executives in fast-paced/high-growth tech and/or sales/GTM, with demonstrated ability to take initiative and operate beyond core administrative tasksTrack record of managing across stakeholders with different communication styles, priorities, preferences, and decision-making cadencesStrong business context awareness: you understand the "why" behind meetings, not just logistics, and can flag when priorities conflictComplex travel coordination, event planning, and vendor management experienceAbility to work in the SF office 4 days per weekSkilled in Google Workspace
Nice-to-have:
Experience hosting external partners or clients in professional settingsSlack experience
What Success Looks Like in Year One:
Leadership trusts you as the single source of truth for cross-functional project status and follow-ups; nothing slips through the cracksExecutive calendars are structured around high-leverage external activities, giving leaders back hours each weekSF events run smoothly and on budget, and partner visits consistently leave a strong impression
What We Offer
Access: Direct exposure to founders and commercial leadership; a vantage point into high-stakes decision-makingCompensation: Competitive base salary with equity in a unicorn-stage companyHealth: We pay 100% of medical, dental, and vision premiums for you and your dependentsFinancial: 401(k) matching up to 4% of base payTime Off: Unlimited PTO plus company-wide "Refill" daysEnvironment: Catered lunches, free valet parking at the SF office, and a culture that values deep work
  • San Francisco, California, United States

Sprachkenntnisse

  • English
Hinweis für Nutzer

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