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Sales AdministratorAston Carter • Farmington Hills, Michigan, United States
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Sales Administrator

Aston Carter
  • US
    Farmington Hills, Michigan, United States
  • US
    Farmington Hills, Michigan, United States
Jetzt Bewerben

Über

Job Description The Sales Admin provides critical financial and administrative support to a team of sales account managers and a diverse customer base. This role focuses on creating and verifying invoices, managing purchase orders, and ensuring accurate pricing and payment information within the company’s systems. The Sales Coordinator works closely with sales staff, engineers, and customers to resolve invoicing and pricing issues, perform detailed three­way matches, and track outstanding payments. This position is ideal for someone who enjoys working with data, collaborating across teams, and delivering excellent customer service in a fast‑paced, sales‑driven environment.
Responsibilities
Create, verify, and process customer invoices with a high level of accuracy.
Follow up on invoices to obtain complete financial data and confirm payment information.
Generate purchase orders for customers and ensure all related documentation is correct and up to date.
Access customer portals to verify pricing, invoice details, and other financial information.
Support sales account managers and engineers by entering pricing and payment information into the internal systems.
Use SAP and other ERP tools to look up pricing information, review documentation, and validate data.
Perform consistent three­way matching between sales orders, bills of lading (BOL), and SAP data to ensure customers are billed correctly.
Review and check bills of lading (BOL) to confirm quantities, pricing, and shipment details align with sales orders and system records.
Track customer payments, monitor outstanding balances, and help maintain accurate accounts receivable records.
Communicate with customers via email and phone to address invoicing issues, including discrepancies related to pricing, quantity, or documentation.
Collaborate internally with sales and engineering teams to investigate and resolve invoicing and pricing discrepancies.
Provide ongoing customer service and support related to invoices, purchase orders, and payment status.
Maintain organized records and documentation for invoices, purchase orders, and related financial data.
Use Microsoft Excel to manage, analyze, and report on financial and sales‑related data.
Contribute to continuous improvement of invoicing and sales support processes by identifying issues and suggesting practical solutions.
Essential Skills
At least 1 year of recent experience in sales administration or a similar role involving invoicing and sales support.
Proven experience creating and managing invoices for customers.
Hands‑on experience working with purchase orders in a professional environment.
Strong proficiency in Microsoft Excel, including working with spreadsheets and data entry for financial or sales information.
Experience providing customer service related to financial, invoicing, or order‑related inquiries.
Familiarity with ERP systems for managing pricing, orders, and financial data.
Ability to perform detailed three­way matching between sales orders, bills of lading, and system data to ensure accuracy.
Strong attention to detail and accuracy when handling financial and pricing information.
Effective written and verbal communication skills for interacting with customers, sales teams, and engineers.
Ability to work collaboratively with cross‑functional teams in a sales‑focused environment.
Associate’s degree or equivalent education.
Additional Skills & Qualifications
Bachelor’s degree is highly preferred.
Experience using SAP is a significant advantage.
Work Environment This role is scheduled for 35–42 hours per week, but the candidate will be paid on an hourly rate. The position begins fully onsite for the first few weeks to support training and onboarding, then has the chance to transition to a hybrid arrangement.
Job Type & Location This is a Contract position based out of Farmington Hills, MI.
Pay and Benefits The pay range for this position is $28.00 – $31.00/hr.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Jun 30, 2026.
Equal Opportunity The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Reasonable Accommodation If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI) We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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  • Farmington Hills, Michigan, United States

Sprachkenntnisse

  • English
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