Senior Payroll Specialist

SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 150 countries worldwide. Our EMEA headquarters are in Dublin, and we now operate over 15 offices across the EMEA region.

At SHEIN, our mission is to make the beauty of fashion accessible to all. Through our industry-leading, on-demand production model, we support a smarter, more future-ready fashion industry that adapts to the changing needs of our customers.

Learn more about SHEIN by following us at and Summary

The Senior Payroll Specialist is part of the EMEA HR Shared Services Centre (SSC), responsible for delivering accurate, compliant, and timely payroll services across multiple European entities. The role supports the EMEA payroll control framework and contributes to maintaining payroll accuracy, audit readiness, and compliance standards across the region. Operating within a centralised payroll delivery model, this role supports end-to-end payroll processing, vendor coordination, payroll reconciliation, and regulatory compliance while ensuring adherence to defined service levels and internal control standards. The role works closely with the EMEA Payroll team, Finance, HR stakeholders, and China HQ payroll teams to ensure consistent payroll execution, audit readiness, and alignment with global payroll governance.

1. Multi-Country Payroll Processing
   • Execute end-to-end payroll processing for assigned European countries in accordance with payroll calendars and service delivery standards
   • Validate payroll vendor outputs and perform payroll reconciliation before payment approval
   • Process and review payroll inputs including:
   • New hires and terminations
   • Salary adjustments and variable pay
   • Bonuses and allowances
   • Leave and absence adjustments
   • Benefits and statutory deductions
   • Maintain payroll records, control logs, and documentation to ensure accuracy and traceability
   • Support payroll reporting and provide payroll data to Finance for reconciliation and cost analysis
2. Compliance, Controls & Audit Support
   • Ensure payroll operations comply with local tax, labour law, and statutory reporting requirements across assigned countries
   • Maintain payroll documentation and supporting schedules required for internal and external audits
   • Assist in the preparation and submission of payroll audit materials, reconciliations, and supporting documentation
   • Support internal control processes including payroll validations, approvals, and audit trails
   • Monitor regulatory updates and support the implementation of necessary payroll process adjustments
   • Work closely with external payroll providers to ensure timely and accurate payroll processing
   • Review vendor deliverables including payroll reports, statutory filings, and payment summaries
   • Track vendor performance against defined service levels and escalate issues where necessary
   • Maintain documentation of payroll processes, vendor interactions, and resolution logs
3. Cross-Functional Collaboration
   • Partner with key stakeholders including HR Business Partners, Total Rewards / Compensation & Benefits, Finance and Accounting teams, HRIS / IT teams, China HQ payroll and finance teams
   • Respond to payroll queries from employees and internal stakeholders
   • Support payroll data requests, reporting requirements, and operational issue resolution
4. Process Improvement & Payroll Operations Support
   • Support payroll standardisation initiatives across European countries
   • Identify opportunities to improve payroll workflows, controls, and automation
   • Assist with payroll system updates, HRIS integrations, and process optimisation projects
   • Contribute to payroll documentation, SOP updates, and knowledge management within the SSC

Requirements

• 4–6 years xcfaprz of payroll experience, preferably in a multinational environment
• Experience supporting multi-country European payroll
• Experience working in a Shared Service Centre (SSC) or centralised payroll environment
• Experience coordinating with outsourced payroll providers (e.g., ADP, SD Worx, TMF)
• Experience supporting payroll audit preparation and payroll reconciliations is preferred

• Solid understanding of European payroll regulations and statutory compliance requirements
• Strong Excel skills (Pivot Tables, XLOOKUP, data reconciliation, payroll validations)
• Experience with payroll or HRIS systems (Workday, SAP, Oracle, or similar)
• Strong attention to payroll controls, reconciliations, and data accuracy
• Ability to operate in a structured, SLA-driven service delivery environment
• Strong attention to detail and a high level of accuracy
• Structured and process-oriented working style
• Ability to manage payroll deadlines in a fast-paced environment
• Strong collaboration skills across international teams
• Problem-solving mindset with focus on operational efficiency

• Additional European language(s) or Mandarin considered an advantage

SHEIN is an equal opportunity employer committed to a diverse workplace environment.