Administrative Assistant for Preschool

Job Summary
We are seeking a dynamic and organized Administrative Assistant to support our preschool's daily operations and ensure a welcoming, efficient environment for staff, children, and families. This vital role involves managing front desk responsibilities, coordinating administrative tasks, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to help create a nurturing and organized preschool setting. This paid position offers an exciting opportunity to contribute to early childhood education while developing valuable administrative expertise.

Responsibilities

• Greet parents, visitors, staff, and children with warmth and professionalism at the front desk
• Answer multi-line phone systems promptly and courteously, directing calls as needed
• Manage appointment scheduling and calendar management for teachers and staff
• Handle data entry, filing, and record-keeping using Microsoft Office, Google Workspace, and other office management tools
• Maintain accurate attendance records and assist with enrollment paperwork
• Support bookkeeping tasks using QuickBooks or similar software for billing and payments
• Assist with general office management duties such as proofreading documents, organizing supplies, and maintaining a tidy workspace
• Provide excellent customer support by addressing inquiries efficiently and with a friendly attitude
• Coordinate communication between parents, staff, and external vendors to ensure smooth daily operations
• Manage office supplies inventory and place orders as necessary to keep the preschool well-stocked

Experience

• Previous office experience in an administrative or clerical role is required; experience in early childhood education or a preschool setting is a plus
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills
• Experience handling multi-line phone systems and phone etiquette in a professional environment
• Bilingual abilities are highly desirable to serve diverse families effectively
• Familiarity with office management tasks such as filing, proofreading, calendar management, and record keeping
• Customer service experience demonstrating patience, professionalism, and excellent communication skills
• Knowledge of bookkeeping software like QuickBooks or similar is preferred but not mandatory
• Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment

Join us in creating a warm, organized space where young learners thrive This position is perfect for someone passionate about supporting early childhood education through exceptional administrative support. We value energetic team players who are eager to make a positive impact every day

Job Type: Full-time

Pay: $ $18.00 per hour

Expected hours: 40 per week

Work Location: In person