Administrative Program Coordinator for Experiential Learning, College of Natural Sciences

Job Posting Title:

Administrative Program Coordinator for Experiential Learning, College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong. What starts here really does change the world. For more information about the College of Natural Sciences, please visit.

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Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Serve as the primary administrative resource for the Office of Experiential Learning (ExL), which delivers high-impact programs including the Freshman Research Initiative, undergraduate research, internships, international education, and project-based learning. Responsible for end-to-end administrative operations—purchasing, budget tracking, grant administration, contracts, hiring, and student payments—across a growing portfolio. Manage travel and event logistics for faculty, students, and programs, and partners with ExL leadership to streamline workflows and ensure adherence to university and sponsor policies. To advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

• Administrative Operations & Workflow: Manage all administrative processes for ExL, including staff hiring, onboarding/offboarding, and student employment (200–300 hires per semester). Support faculty hiring. Serve as the primary point of contact for office logistics (e.g. facilities, IT, supplies, keys, shipping/receiving). Adhere to and maintain established SOPs and develop internal workflows where needed to ensure consistent and efficient internal workflows. Provide training and guidance to ExL users on administrative processes and policies.
• Budget, Purchasing, Financial & Grant Administration: Process and manage purchasing, ProCard transactions, and