Assistant Operations Manager – Trade Show

We are seeking a highly organized and proactive Assistant Operations Manager to support the planning and execution of large-scale trade shows and events. This role works closely with the Operations Manager and event team to ensure seamless setup, smooth daily operations, and a professional experience for both exhibitors and attendees.

Key Responsibilities:

• Assist in coordinating all aspects of trade show operations, including logistics, vendor relations, exhibitor services, and onsite management.
• Support with floor plan adjustments, booth assignments, and exhibitor move-in/move-out schedules.
• Communicate with decorators, security, AV, and other contractors to confirm timelines and requirements.
• Monitor compliance with venue rules, exhibitor guidelines, and show policies.
• Handle last-minute changes and problem-solve quickly to maintain smooth event flow.
• Oversee onsite registration support, signage, and exhibitor services desks.
• Assist in managing operational budgets, purchase orders, and vendor invoices.
• Prepare post-show reports and contribute to improving future event operations.

Qualifications:

• 2+ years experience in trade shows, conferences, or large-scale event operations (preferred).
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and problem-solving abilities.
• Ability to work under pressure and adapt quickly to changes.
• Proficiency with MS Office and event management software (ExpoFP, HubSpot, JotForm, or similar tools is a plus).
• Willingness to travel and work extended hours during event periods.

What We Offer:

• Opportunity to be part of one of the largest independent gem and jewelry trade shows in the U.S.
• Hands-on experience in international event management.
• A collaborative and dynamic team environment with growth potential.

Job Type: Full-time

Pay: $ $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person