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Collections Systems AdministratorLucas Museum • Los Angeles, California, United States
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Collections Systems Administrator

Lucas Museum
  • US
    Los Angeles, California, United States
  • US
    Los Angeles, California, United States
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À propos

POSITION SUMMARY The Lucas Museum of Narrative Art seeks a Collections Systems Administrator to manage all aspects of maintaining the museum’s collections management database (The Museum System (TMS) and digital asset management system (NetX), while providing back-end and front-end user support for staff across the museum. This position sits within the Registration Department and serves as lead liaison with multiple stakeholders across the institution, interfacing with art and image data, establishing workflows to improve both access to and the quality of data and assets, e.g. completeness, accuracy, inclusivity, etc. and underscore TMS and NetX as the central repositories for the most current institutional information and assets. Collaborating with the entire Registration team, the Collections Systems Administrator is the point person on collection systems functionality, standards, and protocols, and will coordinate logistics of larger TMS and DAMs-related projects such as database upgrades, collection inventories, and interdepartmental system workflows. This role will collaboratively develop and monitor systems and metadata standards for a range of media to ensure they are aligned with national cultural object documentation standards.
This position reports to the Head of Registration and supervises contractual assistants and related vendors.
RESPONSIBILITIES
Administer and troubleshoot day-to-day TMS and DAMs operations; maintain user accounts, security groups, auditing, data syncs, data hierarchies and standards
Create/update training materials including help site content, and implements best practices and standardization
Provides advanced system training and guidance for TMS and NetX users as well as general user support
Create and modify Crystal Reports, SSRS Reports, SQL queries and custom data views
Oversee the intake of collection and non-collection assets into the museum’s digital asset management system through both manual upload and automated workflows
Apply accurate and relevant metadata to assets and organize files within the digital asset management system to support search and retrieval accessibility
Manage planning and execution of data clean-up, batch updates, record import/updates, and other data and asset migration projects ensuring adherence to data entry standards and cataloging guidelines
In collaboration with the Head of Registration and IT, plan and execute system upgrades, plugins, implementation projects, and maintenance
In coordination with the museum’s Information Technology (IT) and Digital departments, oversee the integration and transfer of data between TMS, NetX, CMS, and museum collections online or other digital platforms
Assist asset contributors, including museum staff and external contractors, in entering additional metadata and organizing assets to support discovery, sharing, and department workflows
Partner in the planning of collection information-related projects throughout the Museum, including creating workflows, suggesting database functions, designing custom views/fields, and writing reports
Serve as the primary liaison between the Registration department and collection systems vendors and freelance contractors for information and asset-related projects as needed
Perform other duties or special projects as assigned by Head of Registration and Director, Museum Services
CORE COMPETENCIES
Analytical Rigor: Simplifies complex problems by using critical thinking to evaluate problems, gathering information, incorporating multiple perspectives, understanding causes, and identifying best-possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations. Adopts an audience-centric approach, understanding the needs of the audience and incorporating them, as appropriate, into the decision.
Courageous Communication: Intentionally works well with others both on the team and cross-functionally to achieve individual, team, department, or organizational goals. Values diverse input and working with others as a way to achieve the best output possible.
Collaborative Excellence: Displays courage when handling difficult conversations and genuinely and intentionally communicates. Relays key messages effectively, targeted to specific audiences. Identifies others' communication styles and perspectives, adjusting language and approach accordingly. Employs active listening to understand, rather than reply. Asks for, integrates, and values feedback from team, peers, and leaders.
Adaptive Resilience: Thrives and grows in a rapidly changing and complex environment. Displays flexibility, activates networks, and adopts a continuous growth mindset to learn from mistakes and bounce back from adversity.
Inclusive Interaction: Actively contributes to an environment in which all employees feel a sense of belonging, valued for their differences and empowered to participate and contribute freely.
Building Trust & Relationship Management
Accountable Ownership and clearly shares information and the "why" behind decisions.
Asks for and values the opinions of others. Displays empathy when listening.
Acknowledges when trust has been broken and focuses on rebuilding.
Relates comfortably with people across levels, functions, cultures, and geographies. Identifies interpersonal and group dynamics and reacts effectively.
Accountable Ownership
Takes ownership of outcomes, positive or negative, without blaming others within the team or cross-functionally.
Recognizes when they are not approaching a situation with accountability but instead with a blame mindset.
Takes accountability for assigned tasks and executes on deliverables in a timely manner.
Strategic Alignment & Execution
Contributes to the organization by understanding and aligning actions with the organization's goals, core functions, needs, and values.
Seeks out and incorporates multiple perspectives, experiences, and industry trends to develop a holistic perspective. Operationalizes ideas within the business model.
Displays critical thinking when faced with a challenge by asking probing questions and looking for connections.
QUALIFICATIONS
Education & Experience
Advanced degree and demonstrated experience in library information or data sciences, museum registration, archives management or related field are required
Knowledge of data and asset structures and standards for museum collection management and culturally inclusive practices
Minimum 5-8 years of administrative experience with a museum collections management database, preferably TMS. Experience with SQL, SQL Server Reports, Crystal Reports; advanced knowledge preferred
Minimum 3 years of administrative experience with a museum data asset management system, preferably NetX.
Experience with DAM taxonomy and metadata in a cultural heritage setting. Knowledge of published vocabularies, standards, and linked data tools such as the AAT, TGN, ULAN, LCNAF, and Wikidata
Experience providing user support and training in a team environment
Experience with project and vendor management is preferred
$70,304 - $88,000 a year
EQUAL OPPORTUNITY AND OUR COMMITMENT TO DEAIB The Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain the best qualified people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged.
The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.
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  • Los Angeles, California, United States

Compétences linguistiques

  • English
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