Senior Administrative Program Coordinator, Technology OperationsDell Medical School • United States
Senior Administrative Program Coordinator, Technology Operations
Dell Medical School
- United States
- United States
À propos
- Coordinate complex or high-volume program activities supporting assigned departmental programs
- Maintain integrated program calendars, timelines, milestones, and deliverables to support continuity and operational alignment
- Prepare, review, and distribute program materials, correspondence, and documentation
- Serve as the primary coordination point between departmental leadership, UT IT, clinical teams, school personnel, and external stakeholders
- Independently identify, analyze, and resolve coordination issues and workflow gaps
- Provide advanced and consultative administrative support to program and departmental leadership
- Prepare agendas, presentations, briefing materials, and meeting documentation
- Process expense reports, invoices, purchasing requests, reimbursements, and related transactions
- Design, manage, and optimize web portals and digital platforms to improve accessibility and operational efficiency
- Maintain accurate and organized electronic and physical records
- Lead coordination of projects and initiatives supporting program goals and operational priorities
- Develop and maintain project tracking tools, timelines, task lists, and progress reports
- Facilitate coordination among internal teams and stakeholders
- Evaluate project risks and recommend mitigation strategies
- Maintain project documentation and prepare status updates for leadership review
- Coordinate and monitor compliance with departmental policies, institutional standards, and applicable regulations
- Maintain accurate program data, documentation, and records
- Prepare routine and ad hoc reports
- Review and validate information for audits, reviews, and reporting requests
- Apply established processes and internal controls while identifying and resolving inconsistencies
- Coordinate special projects, pilots, and time-limited initiatives
- Serve as a resource for training and mentoring less experienced staff
- Support organizational, programmatic, and leadership transition activities
- Coordinate stakeholder communications and implementation plans
- Adhere to internal controls and reporting structure
- Perform related duties as assigned
- Plans, organizes, and prioritizes work efficiently
- Develops and maintains calendars, timelines, and tracking tools
- Adjusts priorities to meet deadlines across competing demands
- Maintains organized and accessible documentation and records
- Uses time effectively to manage multiple responsibilities
- Coordinates schedules involving multiple stakeholders
- Anticipates deadlines and proactively prepares materials
- Maintains continuity despite changing priorities
- Develops realistic work plans and timelines
- Identifies task dependencies and sequencing requirements
- Creates agendas, milestones, and coordination plans
- Supports execution of program priorities
- Writes clearly and concisely in a professional healthcare environment
- Prepares correspondence, reports, agendas, and meeting materials
- Tailors communications to audience and purpose
- Reviews materials for accuracy, clarity, and consistency
- Ensures accuracy and completeness of documentation and reporting
- Reviews materials to identify errors and inconsistencies
- Maintains organized, audit-ready records
- Follows established procedures and standards
- Builds effective working relationships with leadership, staff, and stakeholders
- Communicates professionally across diverse groups
- Facilitates collaboration and information sharing
- Maintains confidentiality and discretion in sensitive situations
- Bachelor’s degree in Information Technology, Business Administration, Healthcare Administration, or a related field
- Five years of administrative or program coordination experience
- Demonstrated experience coordinating multiple projects, priorities, and stakeholders simultaneously
- Experience supporting technology systems, operational workflows, or program administration
- Strong written and verbal communication skills
- Strong organizational and project coordination skills
- Proficiency with Microsoft Office applications and collaboration tools
- Ability to work independently and manage competing priorities effectively
- Master’s degree in a related field
- Seven years of experience, preferably in a healthcare setting
- Experience supporting technology operations, telehealth, healthcare programs, or school-based service delivery
- Familiarity with University of Texas systems and processes
- Experience coordinating cross-functional initiatives involving IT and operational stakeholders
- Experience supporting remote and distributed program environments
- None
- Certified Administrative Professional (CAP)
- Project Management Professional (PMP)
- Standard office environment and equipment
- Repetitive use of a keyboard and computer
- Remote work environment
- Frequent interaction with internal and external stakeholders
- May be exposed to communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications, and disoriented or combative patients
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Compétences linguistiques
- English
Avis aux utilisateurs
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