IT Operations Management

The Onsite Meeting and Event Operations Coordinator supports the planning and execution of onsite internal meetings, leadership sessions, special events, and high-visibility engagements by delivering a seamless client experience and strong operational coordination. This role serves as a key point of contact for clients and internal stakeholders, ensuring all meeting and event details are managed accurately, communicated clearly, and executed with a high level of professionalism.

Key Responsibilities

• Client and Meeting Coordination
• Event Operations and Logistics
• Production Team and Process Oversight
• Cross-Functional Coordination
• Reporting, Documentation, and Administrative Support

Qualifications

• Strong communication and organizational skills with a high level of professionalism and client service.
• Excellent attention to detail and ability to manage multiple priorities with accuracy and consistency.
• Comfortable communicating and coordinating with senior leaders and executive-level stakeholders.
• Experience supporting onsite meetings, events, hospitality operations, workplace services, or similar corporate event environments.
• Strong knowledge of Outlook, SharePoint, and ServiceNow.
• Experience managing multiple Outlook calendars and shared mailboxes.
• Ability to coordinate across multiple departments, support teams, and vendors.
• Strong problem-solving skills with the ability to troubleshoot and adapt quickly in a fast-paced environment.
• Experience maintaining documentation, trackers, and reporting with a strong focus on follow-through.
• Ability to support budgets, estimates, invoices, and expense reconciliation.
• Experience developing or maintaining SOPs and process documentation is a plus.

Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.