Corporate Services - Project Coordinator

Working With Us: Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Client is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible. Client recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

The US Commercialization Learning organization is the catalyst for empowering the field force to drive transformative customer experiences that give patients hope. The US Commercialization Learning team is a dynamic organization that is focused on executional excellence and developing knowledgeable, confident, and expert customer-facing commercial professionals.

Reporting to the Director, US Commercialization Learning | Hematology & Cell Therapy the US Commercialization Learning Project Coordinator will be responsible for general project coordination and administrative support for the US Commercialization Learning Team. Confidentiality and the ability to handle sensitive material are critical to the position. In addition, good interpersonal skills, a team perspective and willingness to work with others are also critical requirements.

Responsible for general project coordination and administrative support for Hematology & Cell Therapy Commercialization Learning Team. Confidentiality and the ability to handle sensitive material are critical to the position. In addition, good interpersonal skills, a team perspective and willingness to work with others are also critical requirements.

Provide administrative support to the Director and Heme/CAR-T Commercialization Learning team

Provide support to department's day-to-day operations as well as individual projects as needed

Manage contract processing, invoices and department budget

Maintain Directors' day-to-day calendar

Maintain and manage the storing of department records and files on SharePoint and MS Team collaboration sites

Responsible for scheduling, organizing all leadership team meetings, extended leadership team meetings, quarterly 1:1s, coordinate agenda and distribute

Schedule conference room usage

Prepare presentation materials

Oversee all meeting logistics for Training Programs. (Which includes but is not limited to: hotel accommodations, shuttles, invitations, confirmations, booking space, catering, etc.)

Provide materials/handouts (tent cards, posters, reports, etc.) creation support for the training programs delivered by Heme/CAR-T training.

Create/maintain internal and external correspondence, PowerPoint presentations and Excel Spreadsheets, such as, sending communications to the field from the Training Team.

Manage team calendar as well as email box.

Set up all large webinars and conference calls for salesforce training in support of Commercial needs

Project Management Responsibilities:

Managing the vendor contracting and payment reconciliation process.

Managing the Hematology/CAR-T Training Team's calendar.

Manage invite lists of approx. 500-700 participants for Sales & Launch Meetings.

Document retention organization and management for Heme and CAR-T Commercial Learning Team: Class Rosters, New Hire Tracker, etc.)

N/A

2 plus years of administrative/project coordination experience

Must have strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.

Must be able to appropriately handle confidential information

Must be able to work with limited day-to-day supervision