Administrative Assistant

This position will provide primary administrative support to the Plant Managers, Human Resources and Safety Departments for Montana Wood Products, including Columbia Falls MDF, Kalispell Plywood and Kalispell Lumber. We are seeking an individual who is committed to safety, has a positive attitude, excellent work ethic, and a desire to work for the Montana operations. The ideal candidate is a self-starter who shows initiative, is a team player and will function as an assistant to the Montana management team. Candidates must possess strong interpersonal / organizational / multi-tasking skills and be able to effectively communicate (written, listening, and oral).
This position will report to the Columbia Falls (MDF) Plant Manager.

Key Functions:

• Payroll Coordinator/Contact for Montana Wood Products

  • Current system: UKG

  • Responsible for running daily and pay period reports for supervisors/time approvers to ensure time is entered correctly, holidays are paid appropriately, overtime is reviewed and all time is approved

• Maintain GRC/SAP Business Role access by completing requests and changes for all employees of MDF, Plywood and Lumber

• Coordinate/schedule various calendars/events/meetings/tours

  • Travel and accommodations for executive leadership and corporate visitors

  • Coordination of employee events including summer/holiday and appreciation events

  • Coordination of community events including Family Forestry Expo, career fairs, volunteer events, site tours

• Assist safety with:

  • Administration of Safety Department document record keeping & tracking

  • Log and track training records in the LMS (Absorb) and distribute monthly status reports.

  • Accounts payable transactions related to Safety Equipment Reimbursement Program (Boots, Safety Glasses)

• Assist HR with:

  • Creation of onboarding packets as well as facilitate onboarding by allocating assets, preparing materials, assigning training, and coordinating rooms and resources.

  • Onboarding/training (i.e. timekeeping/benefits) and personnel file management

  • Management of digital signage for employee communications

• Maintain and/or develop routine filing/retrieval system for Safety/HR/Finance including retention/storage compliance.

• Provide word processing, presentation and database support.

• Order and maintain office supplies, including safety supplies.

• High school diploma or equivalent
• Minimum of three years’ administrative experience.
• Proficiency in Microsoft Office Suite applications.
• Experience with maintaining calendars and scheduling appointments/meetings.
• Experience making travel arrangements.
• Experience in accounts payable

About Weyerhaeuser

We sustainably manage forests and manufacture products that make the world a better place. We’re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference.  We know you have a choice in your career. We want you to choose us. 

What We Offer:

Compensation: This role is eligible for our annual merit-increase program, and we are targeting a salary range of $50,100-$75,100 based on your level of skills, qualifications and experience. You will also be eligible for our Annual Incentive Program, which offers a cash bonus targeting 5% of base pay. Potential plan funding may range from zero to two times that target.

Benefits: When you join our team, you and your dependents will be offered coverage under our comprehensive employee benefits plan, which includes medical, dental, vision, short and long-term disability, and life insurance. We offer a pre-tax Health Savings Account option which includes a company contribution. Other benefit options are also available such as voluntary Long-Term Care and Employee Assistance Programs. We also support personal volunteerism, sponsor a host of diversity networks, promote mentoring, and provide training and development opportunities to help you chart your path to a fulfilling career.

Retirement: Employees are able to enroll in our company’s 401k plan, which includes a paid company match in addition to our annual contribution equal to 5% of your base salary.

Paid Time Off or Vacation: We provide eligible employees who are scheduled to work 25 hours or more per week with 3-weeks of paid vacation to use during your first year of employment. In addition, after being employed for six months, eligible employees begin to accrue vacation for future use. We also recognize eleven paid holidays per year, providing a total of 88 holiday hours and paid parental leave for all full-time employees.

Weyerhaeuser is an equal opportunity employer. Inclusion is one of our five core values and we strive to maintain a culture where all our people feel a sense of belonging, opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join, stay and thrive with our team.

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