Executive Assistant
Rutgers University
- New Brunswick, New Jersey, United States
- New Brunswick, New Jersey, United States
À propos
Essential Functions
Manage the Vice President's calendar including scheduling appointments, arranging, and coordinating logistics and making travel arrangements as neededOversee logistics for high-level meetings and events, prepare agendas and other supporting documents/materials for meetings, create briefings and conduct high level research, assist/create presentations, edit materials prepared by VP and team members, and attend meetings with VP or the designees as needed for the purpose of taking notes and assisting with follow-up in a timely mannerMeet with VP regularly to review tasks and calendars for the purpose of ensuring smooth flow of work and maintaining organizational systems in Central FundraisingCollaborate with Associate Director, Special Projects Central Fundraising as needed to help on projects, divisional workflow, and prioritization of VP's timeParticipate in divisional administrative meetings as neededResponsible for managing timesheets and maintain/record time-off for VP's direct reports Submit check requisitions, transmittal forms, expense reports, credit card reconciliations for the VPAssist with monitoring the overall Central Fundraising budgetLiaise with diverse stakeholders including university and community leaders, donors/prospective donors, alumni, and friends on behalf of the VPWork with Research and Prospect Management, Gift Administration, Finance, and other internal departments to obtain donor information, process and track gifts, etc. Support in drafting gift agreements, gift processing, establishing funds, and gift acknowledgmentsEnsure accurate and timely data entry in databasePrepare and run reports, analyze reports, and identify/help develop new reportsWelcome and support guests for on-campus meetings and Foundation eventsServe as a resource to Central Fundraising support staff on administrative standards and processesProvide backup for Central Fundraising support staff and other Executive Assistants as assigned, and be willing to cross train as needed Complete work and duties with a high level of confidentialityPerform other duties as assigned
Competency Aptitudes
Leadership
Responsible for complex projects with guidance by leadershipDevelop comprehensive project leadership (own all project components)
Autonomy
Create, manage, and execute critical elements for the department/project/programPerform project analysis; devise and implement process improvements to optimize outcomes
Complexity
Scope of work is highly visible and is pan-University or pan-foundationSubject matter expert of department/project/program operations
Strategy
Assist with strategy development, projects, and proposalsBegin leading strategy sessionsResponsible for operational tasks for the project/program/program
Education and/or Experience
Bachelor's degree and/or 2+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.
Working Conditions
This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet organizational commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituent's schedules.
Workplace Arrangements
This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function and the interdependency of other functions.
Compensation and BenefitsThe position is budgeted for an annual salary of $70,000. In addition to salary, Rutgers University Foundation offers:
Office-centric hybrid work scheduleComprehensive medicalComprehensive no cost dental, and no cost vision insurance for employee and dependents403(b) plan with matching employer contributionAccrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per yearNine holidays, as well as four floating holidaysSignificant tuition reductionsProfessional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression.$40 monthly cell phone reimbursement
Equal Employment Opportunity
It is Foundation policy to provide equal employment opportunity to all its employees and applicants. The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunity applies to hiring, placement, transfer, promotion, demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff, or termination.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Compétences linguistiques
- English
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