Executive Assistant (Operations & Client Coordination)Pavago • New York, New York, United States
Executive Assistant (Operations & Client Coordination)
Pavago
- New York, New York, United States
- New York, New York, United States
À propos
Full-Time, Remote Working Hours:
U.S. Business Hours
About the Role We’re hiring a
highly organized, execution-driven Executive Assistant
to support a fast-growing business in the automotive space.
This is
not a traditional admin role .
You’ll act as the
operational right hand to the founder , owning communication, coordination, and execution across multiple workflows. Your role is to
keep everything moving, organized, and on track
— without constant oversight.
If you’re someone who thrives in fast-paced environments and naturally takes ownership, this role puts you at the center of operations.
What You’ll Own Client Communication & Management
Manage inbound client inquiries and prioritize urgent requests
Draft and send professional updates, summaries, and responses
Ensure
fast, consistent follow-ups
Maintain a high-quality client experience
Contractor Coordination
Coordinate with freelance contractors across projects and deals
Track progress, timelines, and deliverables
Ensure nothing falls behind or gets missed
Maintain clear communication across all stakeholders
CRM & Operations Management
Own and maintain CRM systems, specifically GoHighLevel
Keep all client and deal records clean and up to date
Support onboarding by organizing client information
Ensure full visibility across pipelines and workflows
Scheduling & Daily Execution
Manage calendars using Google Calendar
Coordinate meetings and daily priorities via Gmail
Prepare context and materials for client or partner calls
Support daily check-ins and execution alignment
Research & Reporting
Conduct light research (market comparisons, inventory checks, data gathering)
Organize findings into clear, structured insights
Support decision-making with relevant information
What Success Looks Like
Clients receive fast, professional communication
No missed follow-ups or dropped tasks
CRM is clean, structured, and reliable
Contractors stay aligned and on schedule
Founder stays out of day-to-day execution
What Makes You a Strong Fit
Highly organized and detail-oriented
Proactive — you don’t wait for instructions
Comfortable managing multiple workflows
Strong communicator with professional tone
Reliable and responsive during U.S. hours
Calm under pressure and adaptable
Requirements (Must-Have) Experience
2+ years supporting:
Founder
Executive
Small business owner
Experience managing client communication and follow-ups
Core Skills
Strong hands-on experience with GoHighLevel ( non-negotiable )
Proficiency in:
Gmail
Google Calendar
Google Docs & Google Drive
Excellent written and verbal English
Strong multitasking and organization
Ability to work independently with shifting priorities
Technical Setup
Reliable high-speed internet
Professional remote work environment
Nice to Have
Experience with:
Gamma or presentation tools
Google Slides / PowerPoint
Research tools like Notebook LM
Startup or fast-paced environment experience
Exposure to automotive or operations-heavy businesses
What a Typical Day Looks Like
Respond to client inquiries and follow-ups
Coordinate contractors and track deliverables
Update CRM and maintain deal tracking
Manage schedules and prepare meetings
Conduct research and organize insights
In short: You ensure
operations run smoothly, communication is clear, and nothing slips through the cracks.
Key Metrics (KPIs)
Response time and communication quality
CRM accuracy and organization
On-time task and project coordination
Scheduling efficiency and execution consistency
Reduction in founder involvement
Interview Process
Initial Phone Screen
Video Interview with Recruiter
Client Interview
Offer & Onboarding
Apply Now If you’re an
execution-focused Executive Assistant who thrives on ownership, structure, and keeping things moving , this role gives you direct impact on business operations.
Apply now and become the
operational backbone of a growing company.
#J-18808-Ljbffr
Compétences linguistiques
- English
Avis aux utilisateurs
Cette offre provient d’une plateforme partenaire de TieTalent. Cliquez sur « Postuler maintenant » pour soumettre votre candidature directement sur leur site.