Operations Assistant (JF)
JustFund - Remote
- Saint Paul, Illinois, United States
- Saint Paul, Illinois, United States
À propos
JustFund is a fiscally-sponsored project of Proteus Fund and is hiring for a part‑time, 20‑hour/week, Operations Assistant, whose responsibilities in the organization will be to:
Ensure a positive onboarding experience for new users
Become a subject matter expert in how the portal operates
Approve daily sign up requests from portal users
Troubleshoot any questions or requests from users, such as lost passwords
Build How‑To videos and User Guides for new users
Support organizations through the grant application process
Answer and troubleshoot questions about the application process
Ensure organizations upload required information accurately
Support Partnership Manager with grant application management for funds
Create and send onboarding documents and contracts, with follow up
Send invoices and ensure they are paid in a timely manner
Produce PDF reports and CSV reports as needed
Distribute grant funds through Amalgamated for funds we manage, frequently update portal funding activity and review accuracy of funding reports
Ensure grantees receive funding and acknowledge donors on the portal
Ensure all public proposals are current and that older proposals are archived
Run regular quality control over proposals
Update and clean data to ensure the portal has accurate funding activity and does not have duplicative data, including user accounts
Check and respond to all email inquiries within 24 hours or direct to appropriate staff
Manage admin for JustFund operational technology (Google services, Asana, Slack, etc)
Keep JustFund files and documents organized and current
Manage all receipts and allocations, invoices, and contracts
Organize staff and Steering Committee retreats and meetings
Support Partnership Manager with monthly newsletters to users
Other duties as needed
Skills and Experience
Be an administrative whiz able to keep our team working efficiently
Proficient in Windows operating systems and software, including MS Word, Excel
Proven ability to work effectively as part of a team
Proven analytical and problem solving skills
Salary and Compensation Proteus Fund offers a competitive salary commensurate with experiences and a comprehensive, progressive benefit program to attract, retain and motivate a high‑performing and dedicated workforce. Starting full‑time salary will be between $45,000‑50,000. This position may grow into a full‑time position.
To Apply Email [emailprotected] with your resume and cover letter with subject line: Operations Assistant, by February 15, 2019. Applications will be reviewed on a rolling basis. Three references will be requested as application process progresses.
Proteus Fund is an Equal Opportunity Employer. Proteus Fund believes that one of the great strengths of the community is the rich diversity of its residents and is committed to providing equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, ancestry, genetic information, physical or mental handicap, whistleblower status, or any other category protected by state or federal law. Proteus Fund’s policies and practices are to reflect Proteus Fund’s commitment to nondiscrimination in all areas of employment.
Please check your e‑mail for a link to activate your account.
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Compétences linguistiques
- English
Avis aux utilisateurs
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