Executive Assistant - RemoteSymetra • New York, New York, United States
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Executive Assistant - Remote
Symetra
- New York, New York, United States
- New York, New York, United States
À propos
About the role As an Executive Assistant in Technology and Operations, you’ll be a trusted partner to the two or three leaders you support, helping keep their days running smoothly and their calendars (mostly) under control. You’ll also be part of a small but mighty team of EAs who support the leaders of our 1,000+ person Tech and Ops organization.
What you will do
Calendar management
Manage and prioritize executive calendars with a high level of ownership and judgment.
Navigate frequent scheduling conflicts by making thoughtful trade‑offs and recommendations.
Coordinate meetings across time zones, ensuring the right people are in the right place at the right time.
Communicate changes clearly and proactively to attendees and stakeholders.
Ensure all updates are accurately reflected when meetings are canceled or moved.
Meeting support
Reserve conference rooms, arrange necessary equipment and coordinate catering for in‑person or hybrid meetings.
Capture and distribute meeting notes and action items when needed.
Prepare agendas and pre‑reads to ensure meetings are productive and well organized.
Coordinate logistics for large team and department meetings, including scheduling and follow‑up.
Presentation creation, formatting and design
Create new presentations, including writing, editing, proofreading, formatting, and design.
Edit existing presentations to be more visually appealing.
Proofread or format existing presentations.
Communications
Draft, edit, and proofread a variety of communications on behalf of executives.
Ensure all communications are clear, polished and aligned with a professional tone.
Serve as a point of contact for internal stakeholders, representing executives with professionalism and discretion.
Event planning
Plan and coordinate team events, offsites and organizational initiatives.
Manage logistics for events, including venues, catering, materials and communications.
Handle purchasing, gift coordination and invoice reconciliation.
Travel and expense management
Coordinate and book travel, building thoughtful itineraries that balance efficiency, cost, and executive preferences.
Anticipate travel needs and proactively adjust plans as schedules shift.
Track and maintain detailed, accurate expense records.
Prepare and submit expense reports in Concur in a timely manner, ensuring compliance with company policies.
Reconcile receipts, follow up on missing information and keep everything organized and audit ready.
General support
Order office supplies and track department equipment and inventory as needed.
Maintain organized electronic files and team resources.
As needed, track and help manage project timelines, deliverables and priorities on behalf of executives.
Provide light project management support to ensure key initiatives stay on track.
Follow up on action items and help drive completion across teams.
Compensation Hourly Range: $32.80 - $54.64 plus eligibility for annual bonus programs.
Who you are You have a proven track record as an Executive Assistant. You are fluent in modern tech tools – already using AI tools like Microsoft Copilot and ChatGPT – and know how to anticipate needs. You have a sharp eye for detail, thrive in a fast‑paced environment, and genuinely enjoy bringing order to chaos. You have experience with Microsoft Office and Teams, as well as expense management systems such as Concur. Strong PowerPoint skills are a must – you’re comfortable turning an executive brain dump into a polished, visually compelling presentation and your eye catches typos.
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Compétences linguistiques
- English
Avis aux utilisateurs
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