Safety and Operations Manager

Position: SAFETY AND OPERATIONS MANAGER

Reports To: Safety and Operations Director/ CHRO

Location: Redemption San Jose

Classification: Full Time, Exempt

Ideal Work Schedule: Monday through Thursday 9am-5:30pm, Sunday 8am-4:30pm (In-person)

Position Summary:

The Safety and Operations Manager plays a vital role in ensuring that the church campus operates smoothly, efficiently, and in full compliance with safety standards with an emphasis on operations. This individual will oversee day-to-day operational logistics while implementing and monitoring workplace safety programs that align with California OSHA (Cal/OSHA) and Federal OSHA regulations focusing on the mitigation of accidents, injuries, and risk to the organization. The ideal candidate will bring strong experience in safety management and facility operations, a hands-on approach, and a heart for serving in a ministry environment. The Safety and Operations Manager also maintains accurate records while providing training to employees. This person also encompasses operational element of the campus such as the management of Redemption Fleet vehicle assignments, vehicle maintenance and occasional Executive transport.

Key Responsibilities:

Maintenance Tracking and Training Support: Maintenance of the following items and assist with staff training/new hire training as required. Serve as the liaison between vendors and the Safety and Operations Director:

o First Aid Kits

o Defibrillators

o Fire Extinguishers

o Fire Alarm Systems

o Location Maps for all of the above

Ergonomics Training Setup: Facilitate and maintenance of online ergonomics training and the annual Ergonomics call to action for workstation assistance setup as well as assisting employees with ergonomic requests and inquiries.

Safety Program Management: Collaborate with Supervisors and Facilities teams to ensure proper completion and tracking of weekly/annual safety programs across various departments.

Campus Safety Training: Facilitate campus-related Safety and Compliance training in collaboration with Human Resources, including hosting on-site or hands-on presentations/application training for:

o Mandated Reporter

o Sexual Harassment

o Workplace Violence

o Ergonomics

o Livescan (California only- onboarding specific) and onboarding background checks

o Miscellaneous compliance specific to departments (e.g., heavy equipment certification, fall prevention, hazardous materials, etc.)

• Bloodborne pathogens
• CPR First Aid/ AED training
• OSHA 10 & 30
• Hazardous Materials
• Forklift/Aerial Scissor

Safety Closet Management: Maintenance and inventory restocking/organization of the Safety Closet. Communicate needs and facilitate ongoing orders through purchasing.

Personal Protective Equipment (PPE) Support: Provide purchasing support to teams requiring safety PPE and enforce safe work attire as per policy and team specifications.

Volunteer Compliance Requirement Assistance: Assist with the new Volunteer Compliance requirement for background check reports for all individuals serving with minors, or handling finances including Livescan processing and management.

SOP Training Assistance: Support SOP training and issuance for new hires per OSHA-required programs, including:

o Wildfire Smoke Exposure Plan (Cal/OSHA Standards)

o Heat Illness Prevention (Cal/OSHA Standards)

o Protocol for Storage and Handling of Hazardous Substances

o Proper Housekeeping Protocol

o Hazard Communication

o Medical Services and First Aid Provisions

o Emergency Action and Fire Prevention Plans

o Accident Reporting Program

o Illness Protocol

o Incident Reporting Protocol

o Workplace Violence Program

o IIPP and other safety programs and protocols

Bi-annual Safety Walk-Throughs: Manage bi-annual office safety walk-throughs using a provided checklist to identify safety hazards, fire risks, and security concerns.

Implementation of Safety Programs: Assist and facilitate safety programs tailored to the organization that may reduce Workers Compensation premiums, such as "stretch and flex" and tailgate topics in collaboration with the respective departments.

Safety and Compliance Communications: Facilitate safety related communication between staff, the dream team, and outside contractors and vendors (e.g., Cintas) as required by the department.

Heavy Equipment Certification Scheduling: Facilitate scheduling heavy equipment certification and training for anyone operating machinery (staff, dream team, vendors) and track certifications and expiration dates ensuring no lapse in active certifications arise.

Fall Protection Oversight: Ensure that proper fall protection is utilized across staff during office hours, events, and event planning.

Go-To Person for Safety Inquiries: Serve as the primary contact on campus for any Safety inquiries, relaying information to the Safety and Operations Director for further instructions.

Campus Safety Monitoring: Regularly walk the campus to identify safety hazards, blocked exits, broken exit signs, expired fire extinguisher certifications, and ensure compliance information is posted in break rooms. Communicate any potential issues to the Safety and Operations Director immediately.

Assist with tracking and disbursement of the Redemption Rewards ticketing initiative for qualifying Safety and Compliance trainings, or staff call to action requests.

Executive and Guest Transportation: Manage and/ or facilitate all Executive transports.

Parsonage Management: May need to facilitate parsonage safety accordingly as needed.

Campus Fire alarm Management: Oversee and support Fire alarm servicing and maintenance as neede i.e. vendors, projects, quotes, etc.

Emergency Preparedness: Responsible for ensuring that evacuation maps and protocols are being communicated and trained by the Security Department on an annual basis, assist as needed.

Vendor and Contractor Management: In collaboration with the Safety and Operations Director, facilitate the project/ service walks and submission of all vendor and contractor requests pertaining to Safety and Operations per Redemption policies and protocols.

Safety and Operations Budgeting: Manage and maintain expenditures related to Safety and Operations and facilitation of their reconciling following Redemption policies and procedures.

Fleet Management: Responsible for the upkeep and repairs, compliance and maintenance of all Redemption San Jose vehicles, trucks, and large equipment.

Fleet Gas Card Management: Maintain oversight, budgeting, and assignments of fleet and vehicle gas cards through reconciling and vehicle logs, and receipts.

Invoice Processing & Vendor Payments: Facilitate and manage all invoices and vendor processing as required for maintenance and proper housekeeping of respective department expenditures and contractor/vendor affiliations.

Onboarding: Take lead in onboarding safety trainings, campus walks, and safety program overview at onboarding as well as needed on an annual basis.

Requirements

Skills Required:

• Foundational understanding of relevant safety regulations and standards.
• Thorough record keeping and attention to detail are crucial for maintaining compliance.
• Ability to clearly communicate safety information to employees and management.
• Ability to identify and resolve safety issues.
• Strong organizational skills are necessary to manage multiple tasks and deadlines.
• Ability to effectively train employees on safety procedures.
• Proficiency in using computer software for record keeping and reporting.
• Any experience with adherence to OSHA standards is a plus.
• Strong understanding of Microsoft Suite (Teams, Outlook, Excel, Word)
• Asana experience a plus
• Minimum 1 year safety experience required
• Minimum 1 year operations or project management experience highly preferred

Benefits

•Medical, Dental, Vision

•Accrued Vacation, front-loaded Sick pay

•Retirement Plan Options

•Staff Appreciation Days with pay as provided by Leadership

•Flex Days as provided by Leadership/ Supervisor

Pay: $70, $73,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person