Payroll Specialist

Job Title: Specialist, Payroll

Department: Finance

Reports to: Accounting Manager

FTE: 100% (40 hours weekly)

Exempt/Non-Exempt: Non-Exempt 

Position Summary: The Payroll Specialist (PRS) reports to the Accounting Manager and is responsible for performing all functions of payroll processing and for supporting accounting functions. The Payroll Specialist researches and resolves any issues that arise in the payroll area and provides excellent customer service to employees, manager partners, and external partners. They will assist the Finance team with reporting related to payroll and benefits including the 403B. The Payroll Specialist will also assist with vendor management and statement reconciliations.

Essential Functions:

• Processes bi-weekly payroll and manual checks as needed, ensuring that payroll practices are completed accurately, timely, and in compliance with local, state, and federal regulations.
• Conducts reconciliation and validation to ensure accurate pay runs.
• Reviews and verifies approved timesheets for accuracy, ensuring proper coding of hours, overtime, and PTO, and sends out communication as appropriate.
• Reviews pay related data of new/re-hired employee profiles, including benefit records in the HRIS.
• Reconciles pay changes including garnishments, bonuses, vacation payouts, and various benefit programs.
• Researches and assists with discrepancies. Tracks and deducts garnishments and other special payroll deductions.
• Provides excellent customer service to employees and internal partners while researching and resolving payroll-related questions.
• Assists the Finance team with payroll, benefit, and tax-related auditing, reporting and journal information as requested.
• Manages the auditing, reconciliation, storage and maintenance of personnel documents related to payroll.
• Protects payroll operations and employee confidence by ensuring that best practices with regard to employee privacy and protection are adhered to and that as appropriate, all information is kept confidential.
• Conducts training on key payroll processes as needed.
• Serves as point of contact for the 403(b) plan annual audit and payroll reporting, and acts as point of contact for participant transactions. 
• Conducts reconciliation of employee benefit related statements.
• Ensure accurate coding of payroll data to the appropriate departments, cost centers, and project codes.
• Assist in reconciling payroll accounts with the general ledger.
• Collaborates closely with the Finance team to provide payroll data for budgeting, forecasting, and variance analysis.
• Prepare and deliver reports on payroll expenses, headcount, and labor trends to support Finance during budget planning cycles.
• Stay informed on changes to payroll laws and regulations and recommend process improvements to ensure ongoing compliance and efficiency.
• Comply with all state and federal laws and regulations, as they pertain to the position including; HIPAA, sexual harassment, Scope of Practice, OSHA, SCAR reporting, etc.
• Actively participates in internal quality improvement teams.
• Works with team members proactively to support quality improvement initiatives in accordance with the mission and strategic goals for the organization, federal and state laws and regulations, and accreditation standards.
• At all times demonstrates cooperative behavior with supervisors, colleagues, patients, and the community.
• Other duties as assigned

Skills and Abilities:

• Excellent computer skills, preferably with Windows, including Microsoft Office Suite
• Excellent telephone and communication skills
• Must possess excellent organizational, writing, and verbal skills.
• Ability to work independently, set priorities, and work well under pressure.
• Ability to maintain a high degree of confidentiality
• Ability to demonstrate superior professionalism when dealing with patients, subordinates, colleagues, community members, and vendors.
• Ability to collaborate and convene across sectors and organizational levels.

Competencies:

• Communication and Relationship Building
• Taking Initiative
• Planning and Organizing
• Safety
• Teamwork
• Customer Focus
• Values Driven
• Knowledge and Application of Best Practices/Labor Law
• Strategic Thinking

Minimum Qualifications:

• 2 years' progressive experience with payroll or educational equivalent.
• Knowledge of payroll-related law and best practices.

Preferred Qualifications:

• Experience with Paycom
• Knowledge of basic HR principles.
• Experience in an FQHC setting
• Knowledge of traditional, cultural, and spiritual practices of the diverse AI/AN community, as well as the ability to work with other racially, culturally, ethnically, and financially diverse populations.
• Bilingual