Administrative Assistant III

Organization: OFFICE INSPECTOR GENERAL

Primary Location: United States-Texas-HUNTSVILLE

Work Locations: HUNTSVILLE Veterans Memorial Parkway 1012 Veterans Memorial Parkway HUNTSVILLE 77320

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Travel No

Salary/Salary Range: $3, Ret $3, Pay Basis: Monthly

Hazardous duty/Longevity Pay: Longevity Pay

Training Academy: No

Work Site Visits: No

Study Material: No

Number of Openings: 1

Overtime Status: Non-exempt

Job Posting: Nov 26, 2025, 12:00:00 AM

Closing Date: Dec 5, 2025, 11:59:00 PM

JOB SUMMARY

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Participates in the planning and execution of an agency program; assists in the development of administrative and technical assistance policies and procedures; responds to inquiries regarding rules, regulations, policies, and procedures; and reviews and seeks solutions to problems.

B. Prepares and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents; and maintains filing, record keeping, and records management systems to include automated information systems.

C. Compiles and enters data for charts, graphs and databases, makes calculations, and prepares reports; assists in the preparation of presentations for administrative and executive meetings; and researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and charts.

D. Coordinates work with departments of the agency; and provides liaison with departmental staff and law enforcement agencies.

E. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.

3. Computer operations experience preferred.

4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. * Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see:

B. Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

3. Skill to communicate ideas and instructions clearly and concisely.

4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.

5. Skill to interpret and apply rules, regulations, policies, and procedures.

6. Skill in problem-solving techniques.

7. Skill to prepare and maintain complex records and files in an automated system

8. Skill in the use of computers and related equipment in a stand-alone or local area network environment.

9. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.

10. Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Additional Information

Please note that applications submitted via handwritten forms, email, mail, or fax will not
be accepted. Your job application must be completely filled out and include all
employment, do not limit employment to the past 10-15 years. Your application must
contain complete job histories, which include job titles, name of employer, dates of
employment, supervisor's name and phone number, and a description of duties
performed, and whether it was full-time or part-time and hours per week. If any of this
information is not provided, your application may be rejected as incomplete
If you are scheduled for an interview and require any reasonable accommodation in our
interview process, please inform the hiring representative who contacts you to schedule
your interview. Whenever possible, please give the hiring representative sufficient time
to consider and respond to your request.
Only candidates selected for an interview will be contacted.

• Outside applicants will be required to submit to pre-employment drug testing as a

condition of employment.*
Questions regarding this posting may be directed to:

Tammy Lee

Military Occupation Specialty Code

The following Military Occupational Specialty codes are generally applicable to this
position. Applicants must fully complete the summary of experience to determine if
minimum qualifications are met.
Military Crosswalk Guide - Prepared by the State Auditor's Office

EEO Statement

The State of Texas is an Equal Opportunity Employer and does not discriminate on the
basis of race, color, national origin, sex, religion, age or disability in employment or the
provision of services. You may make copies of this application and enter different
position titles, but each copy must be signed. Resumes will not be accepted in lieu of
applications, unless specifically stated in the job vacancy notice.