Commercial Property Manager

Fairman & Associates, Inc. is a family owned and operated Commercial Property Management company located in Boca Raton, FL. We manage and provide facility services on office buildings, warehouses, retail strip centers, office and medical condominium associations, and property owners' associations located from Dania Beach to West Palm Beach. The Property Manager will be assigned a portfolio of properties to oversee and maintain the day-to-day operations. MUST LOVE DOGS (there are between 1-2 Labradors in the office at any given time).

Duties and responsibilities

• Act as an integral part of the Property Management team.
• Conducts weekly property inspections and completes an inspection report.
• Lease administration, purchase application processing and approvals, process estoppels.
• Regularly meet with vendors, clients and/or tenants at the properties.
• Handling tenant/owner maintenance service requests.
• Maintain all building, tenant and vendor files.
• Make regular rent collection calls and follow up.
• Preparation and administration of annual operating budgets.
• Preparation and compilation of monthly reporting for owners, including financial reports, executive summaries and variance reports.
• A/P coding, invoice processing and resolution of vendor disputes.
• Negotiation and supervision of vendor contracts and performance.
• Maintain certificates of insurance on vendors, tenants, and owners.
• Prepare vendor contracts for one-time services and recurring services.
• Partake in company projects and initiatives.
• Create Work Orders in software for any property issues
• Conduct Annual and BOD Meetings as required by Florida Statute.

Qualifications

• CAM required / real estate license
• Must have strong computer skills w/ high proficiency in Excel, Word, Outlook, spreadsheets. Experience/knowledge of reading and analyzing financial reports, basic accounting, A/R.
• Experience with property management software Rent Manager and/or AyaNova a plus.
• Must be a self-starter, possessing very strong organizational and communication skills, and the ability to handle various tasks efficiently and within deadlines.
• Must have knowledge and understanding of building components, systems, mechanics ie: HVAC, Elevators, Fire Sprinklers, Fire Alarm, Backflow, Plumbing, Irrigation, Roof Systems, Soft Construction (tenant improvements), ADA
• Must be a team player. Excellent attention to detail and follow-up skills a MUST.
• Minimum of 5 years experience in the field of commercial and facility management.
• Must have reliable transportation, a valid driver's license and automobile insurance.

Job Type: Full-time

Pay: $43, $49,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings