Front Office Administrator

Front Office Administrator & Agent Concierge

Seven Gables Real Estate – Huntington Beach Office

As the Front Office Administrator & Agent Concierge, you are the warm, professional first impression of our Huntington Beach office. You ensure the office runs smoothly, support our agents with their daily business needs, and help create the welcoming, high-touch culture Seven Gables is known for. This role blends front-office hospitality, office operations, agent support, and light marketing-tech assistance, all delivered with exceptional service and professionalism.

You will partner closely with our staff, leadership team, and agents to keep the office organized, energized, and functioning at its best. You enjoy helping people, solving problems, and maintaining a positive environment where agents feel supported and clients feel valued.

What You'll DoOffice Operations & Hospitality

• Serve as the face of the office by warmly greeting guests, answering phones, and maintaining a polished, professional environment.
• Oversee the daily appearance, organization, and readiness of all office areas, including meeting spaces, kitchen, lobby, and resource center.
• Manage office supplies, inventory, mail, packages, and deliveries, ensuring timely distribution to agents.
• Coordinate and escalate maintenance requests, vendor needs, and facility issues.
• Assist with office event setup, including meetings, workshops, trainings, celebrations, and agent gatherings.

Agent Concierge Support

• Assist agents with day-to-day needs: printing, scanning, signage orders, listing packets, and general administrative help.
• Support agents in using Seven Gables tools and the Marketing Dashboard, being the first "go-to" with questions and hands on help.
• Serve as a liaison to the Marketing, IT, and Education departments, ensuring agents receive timely assistance.

Culture & Community

• Act as a culture carrier who contributes to a positive, fun, collaborative office environment.
• Encourage agent engagement and create an inviting atmosphere where agents feel welcomed and supported.
• Uphold the Seven Gables standard of excellence through every interaction.

What We're Looking For

• 1–2 years of experience in customer service, office coordination, hospitality, real estate, or operations.
• Real estate experience preferred but not required.
• Excellent interpersonal skills - warm, professional, approachable.
• Tech-comfortable and quick to learn new systems and tools.
• Highly organized with strong attention to detail.
• Strong communication skills and a solutions-oriented mindset.
• Ability to work in the office during standard business hours.
• Ability to lift up to 25 lbs for office and event support.

Pay: $ $28.92 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person